Marketing Coordinator - 1660

aKube Inc • Los Angeles, CA

36d • $0 - $43 • Hybrid

About The Position

This role involves providing executive administrative support and coordinating office operations for a senior executive. The position requires managing calendars, arranging travel, supporting leadership meetings and events, and assisting with office functions such as vendors, supplies, and facilities. The coordinator will also help with new-hire onboarding and drafting executive communications. The role is hybrid, requiring at least 3 days per week in the Los Angeles office, with flexibility for occasional evening and weekend events. The duration is 7 months initially.

Requirements

• Executive administrative support experience.
• Hands-on experience with office operations, facilities, office services, or vendor coordination.
• Ability to work onsite in Los Angeles at least 3 days per week.
• Flexibility to support occasional evening and weekend events.
• Strong organization, attention to detail, and discretion with sensitive information.
• Strong written and verbal communication skills.
• Professional judgment and discretion when handling confidential information.
• Ability to manage competing priorities in a fast-paced environment.
• Customer-service approach when supporting employees, visitors, and partners.

Nice To Haves

• Experience in media, streaming, technology, or a direct-to-consumer organization.
• Experience supporting senior executives in a growing or changing team.
• Experience coordinating large meetings, executive events, or employee engagement activities.

Responsibilities

• Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
• Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
• Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
• Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
• Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
• Draft and proofread executive communications, presentations, status updates, and meeting notes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed