Marketing Assistant - Production and Operations

AnMed•Anderson, SC

18d

About The Position

The Marketing Production & Operations Coordinator coordinates the day-to-day production workflow and operational needs of the Marketing department. The role serves as a central point of contact for marketing requests, routes projects to appropriate team members and resources, and tracks work through completion. It supports department operations through project tracking, vendor coordination, event supply inventory management, purchasing, budget support, and administrative functions. The position communicates timelines, requirements, and status to internal clients and marketing team members to help ensure work is completed accurately, efficiently, and on time. The role also supports marketing events, maintains department records and supply inventory, assists with purchasing and budget processes, and identifies opportunities to improve workflows. As a representative of the marketing department, it builds relationships across the health system and provides responsive service to internal clients.

Requirements

Three years of experience in marketing, communications, project coordination, production, administrative operations, or a related field.
Strong organizational, time management, problem-solving, and follow-through skills.
Demonstrated ability to coordinate multiple projects, deadlines, and competing priorities.
Excellent interpersonal and communication skills, with the ability to work effectively with internal clients, team members, and vendors.
Demonstrated attention to detail and ability to manage project information, materials, and documentation.

Nice To Haves

Bachelor’s degree in marketing, communications, business, or a related field preferred.
Experience with project tracking, workflow management, or related software tools preferred.
Experience with purchasing, budget tracking, inventory management, or vendor coordination preferred.
Health care experience preferred.

Responsibilities

Serve as the primary intake and routing point for marketing production requests, ensuring requests are complete and appropriately assigned based on project needs, resources, and timelines.
Review and clarify project requests with internal clients; communicate requirements, timelines, and next steps; and manage expectations throughout production.
Coordinate printing, promotional materials, signage, and other production needs with internal and external vendors.
Use software tools to document, track, and archive project requests, materials, vendor information, and other department records.
Support marketing events by coordinating production needs, materials, supplies, and other logistical requirements.
Maintain an organized inventory of marketing and event supplies, monitor inventory levels, coordinate replenishment, and ensure materials are available for upcoming events and initiatives.
Support department purchasing and budget processes by tracking expenses, processing purchase requests and invoices, maintaining records, and providing information for budget monitoring.
Maintain department calendars, files, contact lists, and other administrative records; provide general administrative support to the Marketing Director and department as needed.
Identify opportunities to improve project intake, production workflow, inventory management, and other department processes to increase efficiency and consistency.
Develop and maintain strong relationships with leaders and teammates across the health system, communicating effectively to build trust and provide responsive service to internal clients.