Marketing and Production Coordinator
About The Position
MINA Group is seeking a highly organized, production-minded Marketing and Production Coordinator to support its Revenue & Relevance marketing team. The team supports acclaimed restaurants within premier hotel properties and has new openings ahead. The coordinator will create print and digital collateral, keep projects and calendars moving, and support campaigns, events, and digital channels from planning through execution. The role collaborates with marketing leadership, the CRM & Guest Engagement Manager, designers, restaurant teams, and external creative and PR partners. As the portfolio expands, this role offers a growth path toward a Marketing Manager position. The position is fully remote, with a preference for candidates based in MINA Group’s current markets outside California: Florida; Charlotte, North Carolina; Scottsdale, Arizona; Portland, Oregon; Nashville, Tennessee; and Washington, DC. Travel is up to 10%, with occasional evening and weekend support for events.
Requirements
- At least two years of experience in marketing, creative production, PR, communications, or social media.
- Advanced Canva skills, including experience with brand kits and templates for producing polished print and digital materials.
- Working knowledge of print production, including file specifications, bleeds, paper stocks, and vendor proofing.
- Experience updating websites through a CMS such as Squarespace or WordPress.
- Strong organization and project coordination skills, with the ability to manage competing deadlines across multiple locations.
- Clear communication, excellent proofreading skills, and confidence working with restaurant teams, leadership, and agency partners.
- Familiarity with social media platforms, scheduling tools, and content calendars.
- Comfort building reports and presentations in Excel and PowerPoint.
- A proactive approach, sound judgment, and attention to final details.
- Interest in restaurants, luxury hospitality, and brand marketing.
Nice To Haves
- Experience in hospitality, restaurants, luxury retail, or another consumer brand.
- Experience with Klaviyo or another email platform, basic HTML, Brandfolder, Notion, Asana, Smartsheet, or shared Outlook calendars.
- Event support experience.
- Experience working with high-profile brands, chefs, or talent.
- A bachelor’s degree in marketing, communications, public relations, or a related field; relevant practical experience is equally valued.
Responsibilities
- Produce menus, signage, table tents, invitations, social graphics, email assets, and other materials, primarily by adapting brand templates in Canva.
- Manage collateral production from initial request through copy and asset collection, proofing, approvals, final files, and delivery.
- Prepare print-ready files and coordinate vendor specifications, quotes, proofs, and timelines.
- Partner with the designer on creative resizes, adaptations, and location-specific versions.
- Check details such as pricing, hours, dates, links, and required copy, and maintain organized templates and asset libraries in Canva and Brandfolder.
- Maintain marketing, activation, and content calendars, project trackers, and status reports.
- Prepare meeting agendas, capture action items, and follow up on deadlines.
- Coordinate meetings, creative reviews, and photo and video shoots across properties and time zones.
- Keep team documents and procedures current, support launch checklists for new restaurant openings, and flag missing information or delayed approvals early.
- Coordinate campaign and event timelines, assets, approvals, vendors, invitations, RSVPs, and onsite materials.
- Support run-of-show planning, shot lists, content capture, and day-of event execution as needed.
- Serve as a day-to-day coordination point for restaurant teams, hotel partners, and creative and PR agencies.
- Create post-event recaps that communicate results to leadership and property stakeholders.
- Update restaurant websites with approved menus, hours, events, imagery, and promotions.
- Assist with email production, including template builds, content placement, link and QR checks, and test sends.
- Support social media calendars, scheduling, community engagement, and asset organization.
- Help keep Google Business Profiles and reservation listings accurate.
- Prepare monthly property recaps using team templates and CRM data provided by the CRM & Guest Engagement Manager.
- Assist with budget tracking and invoice coordination.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
