Marketing and Events Coordinator

Oceaneering•Houston, TX

About The Position

The Marketing and Events Coordinator supports Oceaneering’s global marketing projects and events to strengthen customer relationships, enhance brand visibility, and support business growth. Working with Marketing, Sales, Business Development, and Product Management teams, the coordinator plans and delivers trade shows, conferences, customer events, marketing campaigns, and other strategic initiatives, ensuring activities are timely, within budget, and aligned with business objectives and brand standards. The role supports event planning and execution, campaign delivery, content development, marketing operations, reporting, asset management, and stakeholder communications. It requires a proactive, organized, detail-oriented individual who can manage multiple priorities and contribute to Oceaneering’s marketing and communications objectives. The position has no direct supervisory responsibilities and reports to the Senior Manager, Global Marketing. This is an office-work position, almost exclusively indoors during the day and occasionally at night, with occasional exposure to airborne dust. The work surface is stable and flat. The position is considered light work and includes occasional lifting up to 20 pounds and climbing, stooping, kneeling, squatting, and reaching; frequent lifting up to 10 pounds and standing; and constant repetitive arm and hand movements and sitting with back support. International travel is required or expected, and a valid driving license and passport are listed.

Requirements

At least 5 years of experience managing trade shows and corporate events.
Strong commercial awareness and understanding of business development principles.
Project management experience with multiple concurrent programs.
Strong communication and stakeholder-management skills.
Experience managing budgets and external vendors.
Knowledge of CRM and lead-management processes.
Advanced Microsoft Office skills.
Ability and willingness to travel internationally.
Fluent English communication skills.
Valid driving license and passport.

Nice To Haves

Experience in energy, offshore, industrial technology, or B2B sectors.
Experience with marketing automation platforms.
Experience using CRM systems such as Salesforce.
Knowledge of event analytics and ROI measurement.
Digital marketing campaign experience.

Responsibilities

Coordinate marketing projects, maintaining plans, calendars, actions, budgets, and performance records.
Support marketing reports, dashboards, and leadership updates.
Maintain accurate information in relevant marketing, customer, and reporting systems.
Develop and maintain templates, toolkits, and processes for marketing programs and events.
Identify opportunities to simplify processes, improve efficiency, and strengthen marketing delivery.
Support integrated marketing campaigns aligned with business and regional priorities.
Coordinate development of marketing materials, including case studies, email campaigns, social media content, digital marketing, presentations, and internal communications.
Work with subject matter experts, internal specialists, and external agencies to gather input and deliver approved materials.
Set up and coordinate campaign activity in approved marketing automation platforms.
Maintain organized libraries of approved marketing assets, templates, imagery, videos, and presentations.
Manage marketing-material and promotional-item inventory, distribution, and replenishment.
Ensure marketing activities and assets follow approved messaging and Oceaneering brand standards.
Coordinate end-to-end delivery of trade shows, conferences, customer events, and executive forums.
Work with relevant internal teams to define event objectives, audiences, success measures, and attendee requirements.
Develop and manage event plans, timelines, budgets, logistics, and supporting documentation.
Coordinate venues, exhibition requirements, travel, suppliers, booth materials, presentations, demonstrations, and promotional items.
Lead pre-event briefings and coordinate attendee objectives, customer meetings, and speaking opportunities.
Support on-site delivery, including installation, exhibitor readiness, and dismantling.
Coordinate lead and market-intelligence capture and ensure appropriate follow-up actions are recorded.
Produce post-event reports covering performance, leads, opportunities, intelligence, expenditure, and lessons learned.
Identify and escalate delivery risks and ensure activities meet Oceaneering’s brand, safety, quality, and operational requirements.
Track event and marketing expenditure; obtain quotations; and coordinate purchase orders, contracts, and invoices.
Maintain supplier records, support vendor onboarding, and coordinate agreed deliverables.
Escalate supplier concerns relating to service, quality, cost, or delivery.
Serve as the central coordination point for assigned events, campaigns, and marketing projects.
Keep stakeholders informed of progress, decisions, risks, deadlines, and required actions.
Coordinate appropriate brand, technical, legal, and stakeholder reviews.
Build relationships across functions and represent Oceaneering professionally with customers, stakeholders, and suppliers.
Understand and adhere to Safety policies and procedures so far as reasonably practicable to support a safe working environment.
Carry out work in accordance with Company Health, Safety, Environmental, and Quality Systems and perform assigned tasks with due diligence regarding the Company’s Integrated Management Systems.
Help eliminate waste, suggest more environmentally friendly substances and practices, and contribute to continuous environmental improvement.
Carry out other duties as assigned.