Marketing and Events Coordinator

Oceaneering•Houston, TX

About The Position

The Marketing and Events Coordinator supports Oceaneering’s global marketing projects and events to strengthen customer relationships, enhance brand visibility and support business growth. Working closely with Marketing, Sales, Business Development and Product Management teams, the coordinator plans and delivers trade shows, conferences, customer events, marketing campaigns and other strategic initiatives, ensuring work is completed on time, within budget and in line with business objectives and brand standards. The position supports event planning and execution, campaign delivery, content development, marketing operations, reporting, asset management and stakeholder communications. It requires a proactive, organised and detail-oriented individual who can manage multiple priorities and contribute to Oceaneering’s marketing and communications objectives. The role has no direct supervisory responsibilities and reports to the Senior Manager, Global Marketing. The work is classified as office work, almost exclusively indoors during the day and occasionally at night, with occasional exposure to airborne dust and a stable, flat work surface. It is classified as light work. The role requires international travel and a valid driving license and passport. The employee must follow company safety, health, environmental and quality systems, support a safe working environment, and contribute to environmental improvement by reducing waste and suggesting more environmentally friendly substances and practices.

Requirements

At least 5 years of experience managing trade shows and corporate events.
Strong commercial awareness and understanding of business development principles.
Project management experience with multiple concurrent programmes.
Strong communication and stakeholder management skills.
Experience managing budgets and external vendors.
Knowledge of CRM and lead management processes.
Advanced Microsoft Office skills.
Ability and willingness to travel internationally.
Fluent English communication skills.
Valid driving license and passport.

Nice To Haves

Experience within energy, offshore, industrial technology or B2B sectors.
Experience with marketing automation platforms.
Experience using CRM systems such as Salesforce.
Knowledge of event analytics and ROI measurement.
Digital marketing campaign experience.

Responsibilities

Coordinate assigned marketing projects, maintaining plans, calendars, actions, budgets and performance records.
Support preparation of marketing reports, dashboards and leadership updates.
Maintain accurate information in relevant marketing, customer and reporting systems.
Develop and maintain templates, toolkits and processes for marketing programmes and events.
Identify opportunities to simplify processes, improve efficiency and strengthen marketing delivery.
Support planning and delivery of integrated marketing campaigns aligned with business and regional priorities.
Coordinate development of marketing materials, including case studies, email campaigns, social media content, digital marketing, presentations and internal communications.
Gather input from subject matter experts, internal specialists and external agencies and deliver approved materials.
Set up and coordinate campaign activity within approved marketing automation platforms.
Maintain organised libraries of approved marketing assets, templates, imagery, videos and presentations.
Manage marketing materials and promotional item inventory, distribution and replenishment.
Ensure marketing activities and assets follow approved messaging and Oceaneering brand standards.
Coordinate end-to-end delivery of trade shows, conferences, customer events and executive forums.
Work with Marketing, Sales, Business Development and Product Management to define event objectives, audiences, success measures and attendee requirements.
Develop and manage event plans, timelines, budgets, logistics and supporting documentation.
Coordinate venues, exhibition requirements, travel, suppliers, booth materials, presentations, demonstrations and promotional items.
Lead pre-event briefings and coordinate attendee objectives, customer meetings and speaking opportunities.
Support on-site event delivery, including installation, exhibitor readiness and dismantling.
Coordinate lead and market intelligence capture and record appropriate follow-up actions.
Produce post-event reports covering performance, leads, opportunities, intelligence, expenditure and lessons learned.
Identify and escalate delivery risks and ensure activities meet brand, safety, quality and operational requirements.
Track event and marketing expenditure; obtain quotations; and coordinate purchase orders, contracts and invoices.
Maintain supplier records, support vendor onboarding and coordinate agreed deliverables.
Escalate supplier concerns relating to service, quality, cost or delivery.
Act as the central coordination point for assigned events, campaigns and marketing projects.
Keep stakeholders informed of progress, decisions, risks, deadlines and required actions.
Coordinate appropriate brand, technical, legal and stakeholder reviews.
Build effective cross-functional relationships and represent Oceaneering professionally with customers, stakeholders and suppliers.
Carry out other duties as assigned.
Understand and adhere to safety policies and procedures, so far as reasonably practicable, to help ensure a safe working environment.
Carry out work in accordance with company Health, Safety, Environmental and Quality Systems and perform assigned tasks with due diligence regarding the Integrated Management Systems.
Help eliminate waste, suggest environmentally friendly substances and practices, and contribute to continuous environmental improvement.
Share important management information with employees and others as appropriate, give and receive constructive feedback, and maintain regular, consistent communication within the area of responsibility.
Meet the physical demands of light work, including lifting up to 20 pounds occasionally and up to 10 pounds frequently; occasional climbing, stooping, kneeling, squatting and reaching; frequent standing; constant repetitive arm and hand movements; and sitting with back support.