Manager - Trade Shows & Events

Caris Life Sciences • Irving, TX

1d

About The Position

The Manager - Trade Shows & Events supports a high volume of trade shows and events for Caris Life Sciences. The role partners with leadership to establish objectives and goals for the company’s participation and project-manages event planning and execution. Responsibilities include coordinating team roles, logistics, sponsorships, booth materials and print collateral; managing vendors; and arranging venues and room blocks for company-affiliated attendees. The manager coordinates support services with marketing and sales leadership, vendors, and company representatives to ensure events are executed smoothly. Financial management is a critical function: the manager tracks and manages budgets while working with other business groups to meet event goals.

The role manages corporate and regional trade shows and events, including registrations, transportation, hotel accommodations, meeting-room setup, audiovisual services, meals, contracts, onsite staff, marketing materials, and budget reconciliation. It requires maintaining detailed program and financial records, managing deadlines and multiple tasks, and providing timely, accurate reporting. Some travel is required to support medical conventions held on weekends or evenings. Employees may need to lift routine office supplies and use standard office equipment. Job-specific, safety, and compliance training is assigned according to the role’s functions. Candidates must successfully complete the applicable pre-employment process, which may include a background check, drug screening, credit check for certain positions, and reference verification.

Requirements

• At least 5 years of meeting planning or trade show management experience.
• Knowledge of trade show and event processes, operations, and vendor relations.
• Strong project management, planning, and organizational skills, including the ability to meet strict deadlines and perform under pressure in a fast-paced environment.
• Ability to think creatively and initiate ideas or solutions to business issues.
• Ability to work across organizational levels to drive projects to completion.
• Proficiency in Microsoft Office Suite and internet use for business.
• Proficient verbal and written communication skills, and willingness to share and receive information and ideas across the organization.
• Commitment to team and organizational goals and willingness to participate with and help team members.
• Customer-service focus, including listening to and understanding customer needs and exceeding service and quality expectations.
• Bachelor of Science or Arts degree in a related field from an accredited university or college.
• Ability to lift routine office supplies and use standard office equipment.
• Willingness to travel as required, including to conventions held over weekends or evenings.
• Successful completion of the applicable pre-employment process.

Nice To Haves

• Prior experience in healthcare or life sciences.

Responsibilities

• Manage assigned corporate and regional trade shows and events, including program management and logistics such as registration paperwork, transportation, hotels, meeting-room setup, audiovisual services, meals, hotel contracts, onsite staff, marketing materials, and budget reconciliation.
• Negotiate event discounts and other advantages on the company’s behalf and identify cost savings.
• Work with marketing leadership and field sales to ensure marketing objectives are executed effectively.
• Coordinate support services with marketing and sales leadership, trade show vendors, and company representatives.
• Provide customer service to internal and external parties.
• Maintain detailed files on communications, correspondence, attendee lists, training sessions, financial documents, contracts, and special menu selections for each program.
• Manage deadlines and multiple tasks while maintaining attention to detail and providing timely, accurate reporting to marketing and sales leadership.
• Continually broaden knowledge of the company’s science, culture, business, industry, and trends.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager