Manager - Trade Shows & Events

Caris Life Sciences • Irving, TX

2d

About The Position

The Manager - Trade Shows & Events supports a high volume of trade shows and events for Caris Life Sciences. The role partners with leadership to define objectives and goals for the company’s event participation and project manages execution, including establishing team roles, coordinating logistics, securing sponsorships, ordering booth materials and print collateral, managing vendor relationships, and securing venues and room blocks for Caris-affiliated attendees. The manager coordinates support services with marketing and sales leadership, vendors, and company representatives to ensure events are executed smoothly.

Financial management is a critical part of the position. The manager tracks and manages event budgets in collaboration with business groups to meet each event’s goals. The role also manages corporate and regional trade shows and events, maintains detailed program records, and provides reporting to marketing and sales leadership. Some travel is required to support industry medical conventions, including events held over weekends and evenings.

Requirements

• At least 5 years of meeting planning or trade show management experience.
• Knowledge of trade show and event processes, operations, and vendor relations.
• Strong project management, planning, and organizational skills, including the ability to meet strict deadlines and perform under pressure in a fast-paced work environment.
• Ability to think creatively and initiate new ideas or solutions to business issues.
• Ability to work across organizational levels to drive projects to completion.
• Proficiency in Microsoft Office Suite and internet use for business.
• Proficient verbal and written communication skills, and willingness to exchange information and ideas across organizational levels.
• Commitment to team and organizational goals and a willingness to participate with and help other team members.
• Customer-service focus, including listening to and understanding customer needs and exceeding service and quality expectations.
• Bachelor of Science or Bachelor of Arts degree in a related field from an accredited university or college.

Nice To Haves

• Prior experience in healthcare or life sciences.

Responsibilities

• Manage assigned corporate and regional trade shows and events, including program management, registration paperwork, transportation, hotel accommodations, meeting-room setup, audio/visual services, meal functions, hotel contracts, on-site staff, marketing materials, and budget reconciliation.
• Negotiate event discounts and other advantages on behalf of the company and identify cost savings.
• Work with marketing leadership and the field sales force to ensure marketing objectives are executed effectively.
• Provide customer service to internal and external parties.
• Maintain detailed records of communications, correspondence, attendee lists, training sessions, financial documents, contracts, and special menu selections for each program.
• Manage deadlines and multiple tasks while maintaining attention to detail and providing timely, accurate reporting to marketing and sales leadership.
• Continue building knowledge of the company’s science, culture, business, industry, and trends.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager