Manager of Maintenance & Construction

Xiente•Philadelphia, PA

7d•$75,000 - $95,000

About The Position

Xiente is seeking an experienced, hands-on Manager of Maintenance & Construction to oversee maintenance operations, rehabilitation efforts, capital improvement projects, and facilities management across its affordable housing and nonprofit properties throughout Philadelphia. Xiente is a nonprofit organization focused on strengthening communities through affordable housing, education, workforce development, and social services. The Manager of Maintenance & Construction is the operational leader for maintenance activities and construction-related projects across Xiente’s affordable housing and nonprofit commercial properties. The role supervises maintenance staff, manages vendor relationships and capital improvement initiatives, ensures regulatory compliance, and helps preserve the long-term integrity of the organization’s real estate assets. The position works closely with Property Management, Real Estate Development, and Finance teams. The recommended salary range is $75,000–$95,000 annually, depending on experience, certifications, and affordable housing/property maintenance background.

Requirements

High school diploma or GED.
At least 7 years of experience in construction, facilities maintenance, building operations, or related trades.
At least 3 years of supervisory or leadership experience managing maintenance teams, crews, or subcontractors.
Hands-on experience in multiple trades, including carpentry, drywall, painting, flooring, plumbing, and basic electrical work.
Valid driver’s license with an insurable driving record.
Strong understanding of HVAC, plumbing, electrical, roofing, carpentry, masonry, and life-safety systems.
Ability to read construction plans, scopes of work, and specifications.
Experience with maintenance/work order software such as AppFolio, Yardi, MRI, Buildium, or similar platforms.
Strong organizational and project management skills.
Proficiency with Microsoft Office Suite.
Ability to obtain and maintain Pennsylvania Child Abuse Clearance, Pennsylvania Criminal History Clearance, FBI Fingerprint Clearance, and National Sex Offender Registry Clearance.
Ability to meet health assessment and TB screening requirements.

Nice To Haves

Trade certification, apprenticeship, or vocational training.
Experience in affordable housing, multifamily residential, or nonprofit facilities.
Experience managing rehabilitation, renovation, or capital improvement projects.
Familiarity with HUD, PHFA, HQS, or NSPIRE inspection standards.
OSHA 30 Certification.
EPA 608 Certification.
CPR/First Aid Certification.
Bilingual English/Spanish skills.

Responsibilities

Lead, supervise, coach, and evaluate maintenance team members.
Oversee work order intake, scheduling, assignment, and completion.
Develop and manage preventive maintenance programs.
Conduct routine property inspections and identify maintenance priorities.
Coordinate unit turnovers and make-ready activities.
Use property management systems such as AppFolio or similar platforms to track maintenance performance.
Manage renovation, rehabilitation, and capital improvement projects from planning through completion.
Develop project scopes, budgets, schedules, and procurement plans.
Coordinate contractors, architects, engineers, and vendors.
Track project expenditures and provide status reporting.
Assist with new construction and acquisition-rehabilitation projects.
Source and manage qualified contractors and vendors.
Solicit competitive bids and evaluate proposals.
Monitor contractor performance and ensure quality workmanship.
Review and approve invoices and project documentation.
Ensure compliance with building codes, housing quality standards, inspections, and safety requirements.
Maintain permits, certifications, occupancy documentation, and maintenance records.
Oversee fleet maintenance and access control procedures.
Support audits and regulatory inspections.
Track and analyze maintenance and project performance metrics.
Prepare operational reports for senior leadership.
Support long-range capital planning and asset management initiatives.
Collaborate closely with Property Management, Real Estate Development, and Finance teams.