Manager, Facilities - Lakeside Medical Center

Health Care District of Palm Beach County•Belle Glade, FL

About The Position

The Manager, Facilities serves as the Facilities Leader at Lakeside Medical Center and collaborates with the leadership team on strategic planning, goal setting, department evaluations, and implementation of strategic initiatives. The role plans, coordinates, organizes, and supervises the departments’ financial, technical, and administrative responsibilities, while championing safety, facilities maintenance, service, and regulatory compliance. The manager leads support service departments to meet facility-wide needs and performance standards, and works with hospital leadership to maintain effective, safe, and cost-efficient programs. The manager oversees Safety and Emergency Management and the Environment of Care programs, serves as the designated Safety and Emergency Coordinator, and represents the hospital on construction projects. The role is responsible for ensuring compliance with applicable state, federal, and Joint Commission requirements, including ADA and AHCA requirements. Responsibilities also include plant operations and contracted services, staff supervision, preventive maintenance, budgets, construction and renovation projects, regulatory readiness, and emergency preparedness and response.

Requirements

Associate’s degree required; hospital leadership experience greater than 10 years may be considered in lieu of the minimum educational requirement.
Three to five years of experience in facilities operations or environmental services required, preferably in a healthcare setting.
Three to five years of supervisory experience required.
Three to five years of experience applying OSHA, The Joint Commission, and NFPA regulations and standards.
Three to five years of experience using intermediate-to-advanced IT skills and relevant software systems, including Automated Building Maintenance Systems.
Three to five years of experience reading and interpreting blueprints, drawings, floor plans, and schedules related to electrical, mechanical, plumbing, HVAC equipment, building structures, and finishes.
Ability to perform emergency duties when required.

Nice To Haves

Three to five years of construction and emergency management experience preferred.
Bachelor’s degree preferred.
AHA-CC Certified Hospital Facility Manager certification preferred.
AHA-CC Certified Healthcare Engineer certification preferred.

Responsibilities

Direct day-to-day activities in plant operations and contracted services, including biomedical and lawn care.
Provide responsive Facilities support to clinical departments, leadership, employees, patients, visitors, vendors, contractors, and regulatory representatives.
Prioritize, assign, track, and follow work requests and orders through completion, communicating status, delays, corrective actions, and closure to requesters.
Conduct routine Facilities and Physical Environment rounds to identify and coordinate resolution of infrastructure, safety, regulatory, and service concerns.
Supervise and hold Facilities staff accountable for assignments, attendance, coaching, competency development, performance, customer service, productivity, and follow-through.
Conduct workforce planning and redesign as instructed by the Director of Facilities.
Ensure efficient and economical operation of hospital equipment, machines, plant, and buildings within budget and in compliance with regulations, codes, and standards.
Read and interpret blueprints, drawings, floor plans, and schedules related to building systems, structures, and finishes.
Evaluate preventive maintenance programs, procedures, frequencies, documentation, quality, and equipment coverage.
Prepare and maintain the department budget and review and recommend capital budget equipment purchases.
Coordinate and supervise construction, renovation, and expansion projects, and supervise development and maintenance of the ICRA.
Coordinate construction, renovation, repair, and major maintenance with affected departments to minimize disruption and communicate scope, schedules, impacts, and contingency plans.
Maintain department operations in compliance with accrediting bodies and applicable state, federal, and local laws, standards, and protocols.
Develop and maintain timely contract review, negotiation, renewal, and term-monitoring processes.
Oversee contractors and vendors, including their compliance with safety, infection-prevention, ICRA/PCRA, permit, credential, scope, quality, schedule, documentation, and contract requirements.
Follow purchasing policies and procedures.
Develop and maintain the Environment of Care program, including Safety Management, Security Management, Hazardous Materials Management, Emergency Preparedness, Life Safety, Equipment Management, and Utilities plans.
Coordinate and chair Environment of Care committee meetings and surveillance rounds, and complete reporting to leadership and The Joint Commission.
Serve on the Patient Safety and Quality Committee, Physical Environment Committee, and other committees as assigned.
Collaborate on policies and procedures that meet hospital policy, licensing requirements, and Joint Commission standards, coordinating with department leaders and medical staff.
Maintain compliance with The Joint Commission, OSHA, AHCA, ADA guidelines, and other applicable standards.
Maintain continuous survey and inspection readiness for The Joint Commission, AHCA, CMS, OSHA, NFPA, local authorities having jurisdiction, and other applicable requirements.
Document, assign, track, validate, and close corrective actions and deficiencies identified through rounds, inspections, surveys, drills, maintenance reviews, regulatory visits, and other compliance activities.
Support and demonstrate practices consistent with the hospital’s mission, philosophy, standards, policies, and procedures.
Coordinate disaster response plans, readiness drills, and training, and serve as disaster coordinator during disaster events.
Provide Facilities leadership during utility or infrastructure failures, fire and life-safety events, severe weather, and other emergencies.
Support continuity of hospital operations and participate in Hospital Incident Command as appropriate.
Maintain emergency preparedness for events affecting the physical environment, utilities, life-safety systems, infrastructure, and patient-care operations.
Perform emergency duties as required, potentially including service in special-needs or Red Cross shelters and responses to man-made or natural threats or disasters.