Manager, Facilities Services

Innovative Consulting & Management Services, LLC•Gaithersburg, MD

150d•$125,000 - $130,000

About The Position

ICMS is seeking an experienced facilities manager to plan, manage, execute, and oversee facilities-related contracts. The role drives facilities modernization initiatives, operations and maintenance programs, renovations, and infrastructure improvements while ensuring compliance with federal regulations, contract requirements, and company objectives. It acts as a key liaison among onsite management, corporate leadership, government stakeholders, subcontractors, and vendors, ensuring projects are completed on time, within budget, and in compliance with applicable requirements. The Manager monitors purchasing of supplies and materials and writes or modifies operational plans, including Environmental Health and Safety, Quality Assurance, Safety, and Building Operations plans. The position also supports proposals, requests for information, and technical white papers. It oversees contract deliverables and performance, staff training and evaluation, budgets and cost controls, maintenance programs, safety and quality processes, emergency response planning, and risk mitigation. Anticipated travel is 25–30%.

Requirements

High school diploma.
A minimum of 3–5 years in a project management functional role, preferably in facilities.
Demonstrated experience in facilities operations and maintenance (O&M).
Strong knowledge of federal contracting environments and contract compliance.
Experience managing federal contracts, task orders, and subcontractors.
Business development experience supporting federal opportunities.
Experience managing budgets, schedules, and multidisciplinary teams.
Ability to effectively communicate ideas and information orally and in writing.
Strong knowledge of MEP systems and maintenance practices.
Ability to manage complex programs and multiple stakeholders simultaneously.
Excellent leadership, communication, negotiation, and organizational skills.
Strong analytical, financial, and problem-solving abilities.
Proficiency with project management software, CMMS systems, and MS Office Suite.
Ability to work effectively in fast-paced, mission-driven environments.
Ability to obtain and/or maintain a federal security clearance.

Nice To Haves

Bachelor of Science in a related field such as Project Management, Construction, Business, Facility Management, or Engineering.
Experience with light renovation and construction.
PMP (Project Management Professional) certification.
FMP, CFM, IFMA, or similar facilities certification.
OSHA 30 certification.
LEED accreditation.
DAWIA or FAC-P/PM certification.

Responsibilities

Manage multiple concurrent projects to ensure delivery on time and within budget.
Conduct reviews, monitor progress, manage risks, and provide executive-level reporting.
Manage federal facilities contracts, task orders, subcontracts, and vendor agreements.
Support proposal development, including pricing, technical and staffing plans, and transitions.
Attend site surveys, inspections, and routine visits; anticipated travel is 25–30%.
Monitor contract deliverables, KPIs, SLAs, and reporting requirements.
Serve as the primary point of contact for contracting officers, CORs, and client stakeholders.
Review service contracts to ensure timely performance with minimal interference.
Liaise between onsite management personnel and corporate support functions.
Support quality assurance and safety compliance processes.
Evaluate project staff and ensure adequate training related to requirements and duties.
Review, refine, and develop processes to facilitate efficient project execution.
Review budgets and work with project staff to achieve cost controls and savings while maintaining quality and deliverables.
Develop and implement preventive and corrective maintenance programs to support operational readiness, safety, and regulatory compliance.
Ensure compliance with OSHA, federal standards, environmental regulations, and company policies.
Coordinate emergency response planning, continuity of operations, and risk mitigation.
Monitor purchasing of supplies and materials.
Write or modify Environmental Health and Safety, Quality Assurance, Safety, Building Operations, and other contract- or site-specific operational plans.
Support writing and development of proposals, requests for information, and technical white papers.