Manager, Executive Assistants, Revenue (EST)

Cohere•Toronto, ON

1d•CA$140,000 - CA$210,000•Remote

About The Position

Cohere is seeking an Executive Assistant to support its VP of EMEA and manage the global Revenue executive assistant team. This role provides high-value administrative and strategic support in a fast-paced, collaborative environment. The position includes managing the executive’s calendar, coordinating meetings and travel, supporting cross-functional initiatives, and overseeing the day-to-day operations and development of the Revenue EA team. It also involves improving processes, taking on special projects, coordinating team activities, and communicating with internal and external stakeholders while maintaining confidentiality.

Requirements

5+ years of experience working as an Executive Assistant or equivalent experience.
2+ years of experience managing a high-performing administrative team.
Ability to anticipate others’ needs and proactively address them.
Previous experience partnering with senior leaders in a fast-paced, innovative environment.
Strong written and verbal communication skills, including comfort communicating with C-level stakeholders.
Self-motivation, discretion, tact, and professionalism.
Detail-oriented and organized, with the ability to remain composed under tight deadlines.
Experience with tools such as Slack, Google Calendar, Google Sheets, and Google Slides.
Ability to work both collaboratively and independently.
Experience building and maintaining positive relationships with internal and external stakeholders.

Responsibilities

Manage the VP of EMEA’s day-to-day schedule, including calendars, internal and external meetings, and other commitments.
Coordinate internal and external meetings, including 1:1s, board meetings, and partner meetings, and assist with related documentation.
Oversee leadership travel arrangements and logistics, including flights, accommodations, schedules, and expense reconciliation.
Partner strategically with the executive to coordinate cross-functional initiatives and improve productivity and effectiveness.
Work with department leads on strategic planning, priority management, and maximizing executive productivity.
Manage day-to-day operations of the Revenue EA team, including 1:1s, performance management, and career development.
Identify opportunities to add value and improve operations and processes, and share ideas with the team.
Coordinate special projects, such as team events and community-building activities.
Communicate with internal and external stakeholders while maintaining strict confidentiality.

Benefits

Weekly lunch stipend of $75/£75 or equivalent in local currency.
Full health and dental benefits, including a separate mental health budget.
RRSP matching, 401(k), or pension scheme.
100% parental leave top-up for up to six months for either parent.
Annual enrichment benefits for arts and culture, fitness and wellness, quality time, and workspace improvements.
Education and learning stipend for conferences, courses, and coaching.
Six weeks of paid vacation (30 working days).
Budget for travel to other offices for remote employees, plus an annual company offsite.
Daily lunch program, snacks, and community and social events for office-based employees.
Co-working benefit for employees who are not near an office.
$500 home office stipend.