Executive Administrative Assistants

New Wave People•Albany, NY

About The Position

The Executive Administrative Assistant performs administrative and clerical functions, prepares reports, and handles information requests. The role supports a fast-paced, high-volume office and requires dependability, attention to detail, motivation, and the ability to manage changing assignments, deadlines, and priorities. Candidates should have knowledge of office administration and management, proper grammar, punctuation and spelling, business communications, and note-taking. Proper footwear is required to perform tasks safely. Other reasonably related duties may be assigned as needed. Salary is commensurate with the scope of work and job experience.

Requirements

High school diploma or equivalent.
Five years of experience working for the Department of Health.
Excellent working knowledge of Microsoft Office, specifically Word and Excel.
Ability to enter data into and extract data from electronic databases.
Ability to work independently and as part of a team with people of different personalities.
Ability to handle multiple, shifting priorities and work in a fast-paced, high-volume office environment.
Good organizational skills, including the ability to organize information into reports.
Knowledge of office administration and management, proper grammar, punctuation and spelling, business communications, and note-taking.
Dependability, attention to detail, and motivation.
Proper footwear to perform tasks safely.

Nice To Haves

Certification in Microsoft Office products.
Knowledge and experience with computer information systems and computer programming.
Bachelor's degree.
Familiarity with and knowledge of the Health Commerce System and the Statewide Financial System.

Responsibilities

Prepare reports and handle information requests.
Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
Screen incoming correspondence, refer it to appropriate staff, and follow up to help ensure timely responses.
Format documents in Microsoft Word and Excel.
Maintain tracking and database systems.
Receive and process mail; fax, scan, photocopy, email, and upload documents.
Enter data and maintain paper and electronic filing systems.
Troubleshoot staff issues, including IT issues.
Perform other ad hoc assignments and reasonably related duties as required.