Management and Program Assistant (FV-344-F)

Federal Aviation Administration • Hayward, CA

10d

About The Position

The Management and Program Assistant supports managers, staff, and other employees in day-to-day operations within ATO, Air Traffic Services. The position performs routine, multiple, and varying administrative tasks supporting agency programs, policies, and procedures. The employee plans and completes assignments with broad understanding of how administrative work supports organizational activities, working under general manager supervision and with minimal oversight from a team lead or higher-level professional.

The role involves substantial independence in planning work and resolving most problems, while coordinating with managers or experienced employees as needed. The employee identifies issues requiring management attention, helps develop solutions, and provides guidance to lower-level support staff on routine matters. Work is periodically reviewed for policy compliance and alignment with project requirements. It supports multiple projects and programs and affects the effectiveness and efficiency of administrative services across geographically dispersed facilities. The workforce and organization rely on the position for accurate and timely completion of assignments.

Requirements

• At least one year (52 weeks) of specialized experience equivalent to FV-E or FG/GS-7/8.
• Specialized experience compiling, tracking, and providing support for programs such as purchases, inventory, and budget expenditure tracking.
• Experience providing computer assistance support, scheduling meetings, managing time and attendance, and administering travel.
• U.S. citizenship is required.
• Selective Service registration is required for males born after 12/31/1959.
• Must submit an SF-50.
• Selection and placement are contingent upon waiver or completion of satisfactory security requirements.
• Education may not be substituted for experience.
• A one-year probationary period may be required.
• The selected candidate may be required to file a financial disclosure statement within 30 days of entry on duty.

Responsibilities

• Initiate personnel action requests and related documents for vacancies and other actions, including promotions, details, resignations, and certifications.
• Coordinate with the servicing HR office about personnel actions, routine discrepancies, and missing or unclear guidance.
• Maintain and update organizational systems tracking staff levels, position assignments, and employee status.
• Collect, compile, and format historical and trending financial information to support preparation and submission of budget requirements.
• Modify and maintain automated systems tracking fund obligations and expenditures during the annual operating budget execution cycle.
• Initiate or review procurement requests and ensure requested items are justified under expenditure criteria.
• Manage and internally control assigned agency property, including conducting periodic inventories in accordance with agency guidelines.
• Perform time and attendance duties for large groups of employees with varied or frequently changing schedules, shifts, pay entitlements, pay systems, tenure, and bargaining-unit differences.
• Use the travel system to initiate, complete, review, and validate travel authorizations and vouchers for compliance with governing guidelines.
• Ensure compliance with facility, regional, and service-area security policies for issuing keys, parking decals, identification badges, proximity cards, and other access credentials to FAA employees, contract employees, and visitors.
• Use a variety of software independently to prepare narrative and statistical reports, graphs, and charts.
• Identify and report problems or issues requiring management or employee attention, and help develop and recommend solutions.
• Provide guidance to lower-level support staff on routine problems and issues.
• Coordinate with internal and external contacts, including managers and employees across organizational units, to share information, coordinate efforts, and discuss assignment status.

Benefits

• A comprehensive federal employee benefits package is available to employees and their families; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed