Maintenance Shop Clerk
About The Position
The Maintenance Clerk provides administrative support to the maintenance function. The role helps ensure parts are available cost-effectively, maintains fleet and maintenance records, and enters information into the computerized fleet management system. The clerk may coordinate with vendors, process purchase orders and invoices, receive and distribute parts, and prepare reports for management. The position also supports the Fleet Manager by analyzing fleet operations data, identifying trends and errors, resolving data issues, and escalating other issues for review. Additional duties may be assigned.
Requirements
- One year of general office experience or equivalent training.
- Related experience in the maintenance or trucking industry.
Responsibilities
- Ensure parts are available in a cost-effective manner.
- Maintain fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
- Enter fleet information into the computerized fleet management system daily.
- May serve as a vendor contact to order and receive goods and services and ensure payment.
- Prepare truck purchase orders for management approval, including assigning general ledger codes, and process transactions using ePro.
- Receive, tag, stock, and dispense parts to mechanics according to corporate and regional policies and local operating procedures.
- Review purchase orders with accounting to ensure accuracy and proper invoice payment.
- Produce productivity and usage reports for management review.
- Follow safety policies and procedures and participate with the team to achieve safety goals.
- Reconcile Dossier financial data to the Lawson general ledger.
- Support the Fleet Manager by analyzing fleet operations reports, identifying trends and outliers, correcting mistakes where appropriate, resolving data errors, and escalating other errors to management for comparison against critical objectives and standards.
- May assist with parts organization and inventory.
- Perform other job-related duties as assigned.
Benefits
- Comprehensive medical benefits coverage
- Dental plans
- Vision coverage
- Health care and dependent care spending accounts
- Short- and long-term disability
- Life insurance
- Accidental death and dismemberment insurance
- Employee and Family Assistance Program (EAP)
- Employee discount programs
- Retirement plan with a company match
- Employee Stock Purchase Plan (ESPP)
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
