Maintenance Shop Clerk

Republic Services•Cleveland, OH

About The Position

The Maintenance Shop Clerk provides administrative support to the maintenance function. The role helps ensure parts are available cost-effectively, maintains fleet records, and enters fleet information into the computerized fleet management system daily. The clerk may work with vendors to order and receive goods and services and ensure payment, and prepares truck purchase orders for management approval, including assigning general ledger codes. The position processes transactions through ePro; receives, tags, stocks, and dispenses parts to mechanics according to corporate, regional, and local procedures; and reviews purchase orders with accounting to ensure invoice accuracy and proper payment. It produces productivity and usage reports, reconciles Dossier financial data to the Lawson general ledger, and supports the Fleet Manager by analyzing fleet operations reports, identifying trends and outliers, and correcting data errors or escalating them to management. The clerk may also assist with parts organization and inventory, follows safety policies and procedures, participates in team safety goals, and performs other job-related duties as assigned. The stated schedule is 7:00 a.m.–3:30 p.m. The pay range is $16.40–$22.55, with the actual range depending on the locality where the employee is hired.

Requirements

One year of general office experience or equivalent training.
Related experience in the maintenance or trucking industry.

Responsibilities

Ensure the availability of parts in a cost-effective manner.
Maintain fleet inventory records, preventive maintenance schedules, and records of corrective maintenance performed on all units.
Enter fleet information into the computerized fleet management system daily.
May serve as a vendor point of contact to order and receive goods and services and ensure payment.
Prepare truck purchase orders for management approval, including assigning general ledger codes.
Process transactions using ePro.
Receive, tag, stock, and dispense parts to mechanics according to corporate and regional policies and local operating procedures.
Review purchase orders with accounting to ensure accuracy and proper payment of invoices.
Produce productivity and usage reports for management review.
Follow safety policies and procedures and participate with the team in achieving safety goals.
Reconcile Dossier financial data to the Lawson general ledger.
Support the Fleet Manager with fleet operations report analysis, identify trends and outliers, and correct mistakes where appropriate.
Resolve data errors and escalate others’ errors to management for comparison against identified critical objectives and standards.
May assist with parts organization and inventory.
Perform other job-related duties as assigned.