Maintenance Shop Clerk

Republic Services•Greenfield, IN

About The Position

The Maintenance Clerk provides administrative support to the maintenance function. The role helps ensure parts are available cost-effectively and maintains fleet inventory, preventive-maintenance schedules, and corrective-maintenance records. It enters fleet information into the computerized fleet management system daily and may serve as a vendor contact for ordering and receiving goods and services and ensuring payment. The clerk prepares truck purchase orders for management approval, assigns general ledger codes, processes transactions in ePro, and receives, tags, stocks, and dispenses parts according to company policies and local procedures. The role also reviews purchase orders with accounting, prepares productivity and usage reports, reconciles Dossier financial data to the Lawson general ledger, and supports the Fleet Manager in analyzing fleet operations reports. It investigates data errors, corrects them when appropriate, and escalates other errors to management. The clerk may assist with parts organization and inventory and performs other job-related duties as assigned. The posting lists related maintenance or trucking experience and a minimum of one year of general office experience or equivalent training.

Requirements

At least one year of general office experience or equivalent training.
Related experience in a maintenance or trucking industry.

Responsibilities

Ensure parts are available in a cost-effective manner.
Maintain fleet records on inventory levels, preventive-maintenance schedules, and corrective maintenance performed on all units.
Enter fleet information into the computerized fleet management system daily.
May act as a vendor contact to order and receive goods and services and ensure payment.
Prepare truck purchase orders for management approval, including assignment of general ledger codes.
Use ePro to process transactions.
Receive, tag, stock, and dispense parts to mechanics according to Corporate and Regional policy and local operating procedures.
Review purchase orders with accounting to ensure accuracy and proper payment of invoices.
Produce productivity and usage reports for management review.
Follow safety policies and procedures and participate with the team in achieving safety goals.
Reconcile Dossier financial data to the Lawson general ledger.
Support the Fleet Manager with analysis of fleet operations reports, including identifying trends and outliers and correcting mistakes where appropriate.
Resolve data errors and escalate other errors to management for comparison against critical objectives and standards.
May assist with parts organization and inventory.
Perform other job-related duties as assigned.