Maintenance Shop Clerk

Republic Services•Colorado Springs, CO

1d•$16 - $23

About The Position

The Maintenance Clerk provides administrative support to the maintenance function. The role supports parts availability and inventory, maintains fleet and maintenance records, enters information into the computerized fleet management system, and may coordinate purchasing and vendor transactions. The clerk also prepares purchase orders, reviews invoices with accounting, produces reports, reconciles fleet financial data, and supports the Fleet Manager with analysis of fleet operations.

Requirements

One year of general office experience or equivalent training.
Related experience in a maintenance or trucking industry.

Responsibilities

Assure the availability of parts in a cost-effective manner.
Maintain fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
Input fleet information into the computerized fleet management system daily.
May act as a point of contact with vendors to order and receive goods and services and ensure payment.
Prepare truck purchase orders for management approval, including assignment of general ledger codes, and use ePro to process transactions.
Receive, tag, stock, and dispense parts to mechanics according to Corporate and Regional policy and local operating procedures.
Review purchase orders with accounting to ensure accuracy and proper payment of invoices.
Produce productivity and usage reports for management review.
Follow safety policies and procedures and participate with the team to achieve safety goals.
Reconcile Dossier financial data to the Lawson general ledger.
Support the Fleet Manager with analysis of fleet operations reports, including analyzing data, identifying trends and outliers, correcting mistakes where appropriate, resolving data errors, and escalating others’ errors to management.
May assist with parts organization and inventory.
Perform other job-related duties as assigned.