Maintenance Shop Clerk

UBLIC EES, LLC•Colorado Springs, CO

6h•$16 - $23

About The Position

The Maintenance Clerk provides administrative support to the maintenance function. The role helps ensure parts are available cost-effectively and maintains fleet, inventory, and maintenance records. It supports purchasing and vendor transactions, processes fleet information and financial data, and assists the Fleet Manager with analysis of fleet operations reports. The position also supports parts organization and inventory and performs other job-related duties as assigned.

Requirements

One year of general office experience or equivalent training.
Related experience in the maintenance or trucking industry.

Responsibilities

Ensure parts are available in a cost-effective manner.
Maintain fleet records, including inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
Enter fleet information into the computerized fleet management system daily.
May serve as a point of contact with vendors to order and receive goods and services and ensure payment.
Prepare truck purchase orders for management approval, including assigning general ledger codes, and use ePro to process transactions.
Receive, tag, stock, and dispense parts to mechanics according to Corporate and Regional policy and local operating procedures.
Review purchase orders with accounting to ensure accuracy and proper payment of invoices.
Produce productivity and usage reports for management review.
Follow safety policies and procedures and participate with the team to achieve safety goals.
Reconcile Dossier financial data to the Lawson general ledger.
Support the Fleet Manager with analysis of fleet operations reports, including identifying trends and outliers, correcting mistakes where appropriate, resolving data errors, and escalating other errors to management for comparison against critical objectives and standards.
May assist with parts organization and inventory.
Perform other job-related duties as assigned.