Maintenance Shop Clerk

Republic Services•Hutchins, TX

About The Position

The Maintenance Shop Clerk provides administrative support to the maintenance function, helping ensure parts availability and maintain accurate fleet and financial records. The role enters fleet information into a computerized fleet management system, supports purchasing and payment processes, and assists the Fleet Manager with analysis of fleet operations reports. The clerk follows safety policies and procedures and may support parts organization and inventory. Other job-related duties may be assigned.

Requirements

At least 1 year of general office experience or equivalent training.
Related experience in a maintenance or trucking industry.

Responsibilities

Ensure parts are available in a cost-effective manner.
Maintain fleet records, including inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
Enter fleet information into the computerized fleet management system daily.
May serve as a vendor contact to order and receive goods and services and ensure payment.
Prepare truck purchase orders for management approval, including assigning general ledger codes.
Use ePro to process transactions.
Receive, tag, stock, and dispense parts to mechanics according to corporate and regional policies and local operating procedures.
Review purchase orders with accounting to ensure accuracy and proper invoice payment.
Produce productivity and usage reports for management review.
Follow safety policies and procedures and participate with the team to achieve safety goals.
Reconcile Dossier financial data to the Lawson general ledger.
Support the Fleet Manager by analyzing fleet operations reports, identifying trends and outliers, and correcting mistakes where appropriate.
Resolve data errors and escalate other errors to management for comparison against critical objectives and standards.
May assist with parts organization and inventory.
Perform other job-related duties as assigned.