Maintenance Shop Clerk
About The Position
The Maintenance Shop Clerk provides administrative support to the maintenance function. The role helps ensure parts are available cost-effectively, maintains fleet and maintenance records, and enters fleet information into the computerized fleet management system. The clerk may coordinate with vendors, process purchase orders and transactions, manage parts, review invoices, and produce reports. The position also supports the Fleet Manager with fleet operations analysis and helps identify, resolve, or escalate data errors. Related experience in the maintenance or trucking industry is noted. The minimum requirement is one year of general office experience or equivalent training.
Requirements
- One year of general office experience or equivalent training.
- Related experience in a maintenance or trucking industry.
Responsibilities
- Ensure parts are available in a cost-effective manner.
- Maintain fleet inventory records, preventive maintenance schedules, and records of corrective maintenance performed on all units.
- Enter fleet information into the computerized fleet management system daily.
- May serve as a point of contact with vendors to order and receive goods and services and ensure payment.
- Prepare truck purchase orders for management approval, including assigning general ledger codes, and use ePro to process transactions.
- Receive, tag, stock, and dispense parts to mechanics according to Corporate and Regional policy and local operating procedures.
- Review purchase orders with accounting to ensure accuracy and proper payment of invoices.
- Produce productivity and usage reports for management review.
- Follow safety policies and procedures and participate with the team to achieve safety goals.
- Reconcile Dossier financial data to the Lawson general ledger.
- Support the Fleet Manager by analyzing fleet operations reports, identifying trends and outliers, correcting mistakes where appropriate, resolving data errors, and escalating other errors to management for comparison against critical objectives and standards.
- May assist with parts organization and inventory.
- Perform other job-related duties as assigned.
Benefits
- Eligible employees can elect comprehensive medical benefits coverage, dental plans, and vision coverage.
- Health care and dependent care spending accounts.
- Short- and long-term disability.
- Life insurance and accidental death and dismemberment insurance.
- Employee and Family Assistance Program (EAP).
- Employee discount programs.
- 401(k) plan with a generous company match.
- Employee Stock Purchase Plan (ESPP).
- Paid Time Off (PTO).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
