Mail Coordinator

Texas Democratic Party • San Antonio, TX

6h • Remote

About The Position

The Texas Democratic Party is seeking an organized and detail-oriented professional to be our Mail Coordinator. This is a contractor position. The Mail Coordinator will manage the day-to-day operations of TDP's mail program, working closely with Legal and Compliance to keep every piece moving through intake, review, and production. This role reports to the Operations Director of Texas Together Coordinated Campaign, and is a cycle-based position expected to run through November 2026.

Requirements

• Organization: This is a job that requires coordinating with multiple organizations, and staying on top of deadlines.
• Detail oriented; typos, mismatched dates, and missing info catch your eye before they become a problem.
• Not afraid to ask questions - you don't have to know campaign and state party compliance rules on day one, but you're eager to learn them and comfortable flagging things you're unsure about.
• Communicate clearly and follow up with campaigns, vendors, or teammates, people always know where things stand with you.
• Comfortable with Google Suite, and excited to learn new tracking systems.

Responsibilities

• Review campaign qualification form submissions
• Coordinate contract generation between campaigns, vendors, and TDP Legal/Operations
• Confirm vendors meet program requirements
• Conduct pre-review of all submitted mail piece materials for accuracy and completeness before routing for legal/compliance review
• Track every mail piece's status in the shared program tracker, and proactively follow up across departments and campaigns to ensure pieces are received and processed in time to meet mail drop deadlines
• Prepare each piece for final sign-off, and escalate content or compliance questions to Legal and the Operations Director as needed
• Confirm mail drop with USPS and provide campaigns with confirmation and reporting once mail has been sent
• Maintain and improve program documentation and tracking systems
• Other duties as assigned

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed