MAC Furniture Logistics Coordinator

Turner & Townsend•Menlo Park, CA

7h•$85,000 - $100,000•Hybrid

About The Position

The Move & Furniture Logistics Coordinator is a dual role in the Furniture and Move Teams. The coordinator is responsible for coordinating the day-to-day movement, delivery, and installation of furniture across offices and project sites. This role independently manages small-scale projects (e.g., individual moves, furniture swaps, minor reconfigurations) and provides hands-on logistics and team support on larger projects led by the Associate Furniture Logistics Planner. The Coordinator partners with Facilities, Workplace Planning, vendors, and internal stakeholders to ensure furniture is delivered and installed on time, in the right quantities, in the expected condition, and in the correct locations—with accurate inventory tracking and clear, proactive communication. The Coordinator also provides cross-functional support for daily moves and broader move initiatives, as needed.

Requirements

2+ years in logistics, facilities operations, furniture installation coordination, moves/adds/changes, or similar operations coordination.
Experience coordinating multiple vendors and workstreams in a fast-paced environment.
Strong organizational skills: ability to manage trackers, schedules, and detailed documentation.
Proficient with common productivity tools (spreadsheets, ticketing systems, email/chat).

Nice To Haves

Experience with corporate workplace/facilities, or small-scale office projects.
Exposure to inventory/asset, task systems (e.g., CMMS, specialized warehouse inventory systems)
Knowledge of basic furniture standards (workstations, seating, ergonomics) and installation sequencing.
Ability to read simple floorplans or coordinate against space plans.

Responsibilities

Coordinate deliveries, moves, and installations
Schedules on-site deliveries, removals, replacements, staging, and installation crews.
Confirm site readiness (access, loading dock reservations, elevators, security/badging, after-hours access).
Vendor management
Onsite delivery oversight for tasks and projects.
Vendor Quotes, invoice management, inventory tracking,
Task tracking
Maintain trackers, delivery documentation, delivery confirmations
Provide proactive status updates to team and client
Inventory and asset control
Support receiving, tagging/labeling, counting, and system updates for stock, surplus, and redeployable inventory.
Coordinate transfers between sites and manage furniture storage utilization.
On-site logistics and quality checks
Field verifications
Oversee receiving and staging/placement of furniture per test fit or scope.
Coordinate punch lists, warranty requests, replacements, and returns.
Project support (large projects)
Provide on-the-ground logistics support for large projects led by the Associate Furniture Logistics Planner, including field verifications, audits, staging, decommissions, and events.
Assist with phasing and swing-space logistics as directed by the project lead.
Small project ownership
Independently plan and execute small-scale furniture projects (e.g., single-room reconfigurations, furniture refreshes, small office setups) from request through completion.
Coordinate directly with requestors and vendors for scope, scheduling, and delivery on small projects.
Continuous improvement
Improve standard work, templates, and metrics; recommend process changes to reduce cost and create efficiencies
Move Coordination Support
Provide backup support for daily moves, including scheduling, work-order coordination, and day-of execution support, as needed.
Support client initiatives as needed, including packing and staging for special workplace programs.