MAC Coordinator

Cushman & Wakefield•Austin, TX

1d•Onsite

About The Position

The MAC Coordinator supports the day-to-day management of Moves, Adds, and Changes (MAC) across assigned sites. The role ensures that MAC activities, ranging from small furniture orders to larger group moves, are completed efficiently, safely, and within budget. The coordinator works closely with MAC Managers, vendors, and internal clients to support smooth operations, accurate reporting, and compliance with company and safety protocols. This is an on-site role with occasional travel to local or regional sites and vendor warehouses. It may involve periodic lifting or moving light furniture or equipment.

Requirements

Strong organizational skills and the ability to manage multiple requests simultaneously.
Proficiency with workplace or IFM software systems, such as Archibus, Corrigo, or similar.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Basic understanding of budgeting and purchase order processes.

Nice To Haves

Two or more years of experience in facilities, workplace operations, or moves/adds/changes coordination.
Experience working with furniture systems such as Herman Miller or Steelcase.

Responsibilities

Manage and personally complete assigned work tickets from initiation through “Work Complete” status.
Coordinate small furniture orders by obtaining vendor pricing, cost center approvals, and purchase orders; confirming goods receipt; and scheduling installation.
Support MAC Managers by creating and defining scopes of work for small projects at assigned sites and flagging them for MAC Manager project setup.
Coordinate part-time vendor assistance as needed for moves, installations, or furniture work.
Track and manage quarterly MAC vendor budgets, and monitor purchase order activity created by MAC Managers to keep budgets on target weekly and monthly.
Host weekly or biweekly meetings with third-party MAC vendors to review project status, priorities, and issue resolution.
Oversee offsite furniture storage with third-party vendors, including quarterly warehouse visits and inventory verification.
Ensure third-party vendors comply with C&W and AMD safety and operational protocols.
Complete assigned safety and compliance training on schedule.
Promptly escalate safety or compliance issues to the MAC Manager.