Local Office Administrator

Terracon • Abilene, TX

4d

About The Position

The Local Office Administrator oversees daily general office operations, including office maintenance, ordering supplies, and coordinating the office environment. The role may also support fleet management administration, project coordination, and marketing activities as needed.

The administrator helps ensure the office operates efficiently by coordinating equipment maintenance, greeting and orienting visitors and vendors, arranging workstation setup and team introductions, and supporting new-hire onboarding. The role promotes employee engagement through local events, training, wellness initiatives, recognition programs, and reminders about annual activities. It also responds to general office questions, supports computer replacement and asset inventory, and helps maintain employment-law compliance materials.

Additional duties include assisting project managers with documentation, project-status tracking, and reports; preparing and updating marketing materials; and supporting regional fleet budgeting and local fleet administration. Fleet tasks include reviewing vehicle rentals, processing purchase orders and invoices, maintaining registration and insurance information, supporting DOT compliance, tracking vehicle movements and inspections, coordinating maintenance and accessories, reviewing fleet cost factors, and supporting the vehicle/equipment telematics program.

The administrator must follow safety rules and project standards, participate in pre-task planning, report safety concerns to management, and maintain quality standards. Other duties may be assigned.

Requirements

• High school diploma or equivalent.
• At least 1 year of administrative experience.
• A valid driver’s license with an acceptable violation history may be required.

Responsibilities

• Coordinate daily office operations, including office maintenance and ordering supplies.
• Schedule office equipment maintenance; greet visitors and vendors; conduct office tours; coordinate workstation setup, team introductions, and new-hire onboarding.
• Coordinate local office events and trainings, and share updates about wellness initiatives, recognition programs, benefits enrollment, and annual engagement surveys.
• Respond to general office questions, including timesheet matters.
• Support computer replacements, asset inventory, and recycling of old computers.
• Help maintain compliance with local, state, and federal employment laws, including keeping employment-law posters current.
• Assist project managers by tracking and routing documentation, monitoring project status, and drafting reports.
• Draft and update marketing materials, including formatting presentations and proposals.
• Participate in the annual regional fleet-ordering budget request process.
• Support local fleet administration, including reviewing and approving monthly vehicle rentals, requesting insurance cards, and processing purchase orders and invoices.
• Support DOT regulatory compliance and track, maintain, and help audit vehicle movements and monthly vehicle inspection documents for exceptions.
• Coordinate vehicle registration, education on new vehicle processes, maintenance scheduling, and vehicle accessory upgrades.
• Assist with reviews of fleet cost factors, including asset utilization, fuel card issuance, and preventative maintenance compliance.
• Support administration of the vehicle/equipment telematics program.
• Follow safety rules, guidelines, and standards; participate in pre-task planning; and report safety issues or concerns to management.
• Maintain quality standards on all projects.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED