Litigation Secretary

Fisher & Phillips LLP•Irvine, CA

2d•Hybrid

About The Position

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Legal Secretary to support attorneys and help ensure smooth operations and exceptional client service. The role is based in Irvine and is hybrid. The secretary prepares and formats legal documents, handles state and federal court filings, manages client matters and electronic files, maintains attorney calendars, coordinates meetings and travel, supports timekeeping and billing, processes expenses and vendor invoices, and provides overflow and backup support to attorneys and paralegals. The position requires a high school diploma or GED and five years of legal secretary experience. A college degree and labor and employment experience are preferred but not required. The expected California salary range is $46.00 to $51.00 per hour; actual pay depends on factors including location, experience, skills, qualifications, and internal equity. Fisher Phillips describes its environment as professional and dynamic, with technology, opportunities for professional growth, and support for employee well-being. The firm offers health, dental, and vision insurance, a 401(k) with profit sharing, paid time off, holidays, 24/7 telehealth, wellness programs, and optional benefits. Relocation costs are not covered.

Requirements

Five years of experience as a legal secretary.
High school diploma or GED.
Ability to accurately format documents according to firm standards, including tables of contents and authorities.
Experience with state and federal court filings, both manual and electronic.
Excellent verbal and written communication skills.
Proficiency in MS Outlook, Word, Excel, PowerPoint, and office equipment.
Familiarity with Acrobat, Best Authority, and ALN Forms.

Nice To Haves

A college degree.
Labor and employment experience.
Experience with iManage or a similar document management system.
Experience with Milana or a similar docketing system.
Experience with Aderant Expert Time.

Responsibilities

Prepare and meticulously format legal documents, including briefs, pleadings, and correspondence, in compliance with court and firm standards.
File state and federal court documents electronically and traditionally, ensuring filings are accurate and timely.
Prepare and process new client and matter requests.
Maintain current and accessible client files in the firm's electronic document management system.
Maintain attorney calendars using Milana and Outlook, including scheduling appointments and calendaring due dates.
Arrange meetings and conference calls; order meals and equipment as requested.
Coordinate travel arrangements for assigned attorneys.
Enter and review timekeeper entries, apply litigation codes as needed, and prepare expense reimbursement requests in a timely manner.
Review vendor invoices for accuracy, prepare check requests, and submit invoices for payment to clients or accounting.
Provide overflow and backup support to paralegals, attorneys, and visitors to help maintain smooth operations when assigned secretaries are absent.