Licensing and Compliance Coordinator

FARMAKEIO Pharmacy Network • Richardson, TX

2d • $60,000 - $70,000 • Hybrid

About The Position

At FarmaKeio, we’re reshaping the idea of healthcare by focusing on uncovering and treating the root cause of ailments. We are searching for a detail-oriented and proactive Licensing & Compliance Coordinator to join our team. This role is crucial for ensuring regulatory excellence, which is the essential framework that allows our pharmacies to deliver life-changing care safely and legally. If you believe that the foundation of innovation is built on integrity and meticulous compliance, you’ll thrive here. We offer a fast-paced, collaborative environment where your expertise directly supports the operations of our FarmaKeio Pharmacy Network across Texas, Arkansas, and New Mexico. You won’t just manage files; you’ll ensure our 503A locations maintain the gold standard of regulatory standing.

Requirements

• Associate’s degree required; Bachelor’s preferred (healthcare, regulatory affairs, business, or related field).
• 1–2 years of experience in regulatory compliance, licensing, administrative support, or pharmacy operations (pharmacy or healthcare strongly preferred).
• Knowledge of pharmacy regulatory requirements; familiarity with sterile/non-sterile compounding regulations a plus.
• Excellent organizational skills and ability to manage multiple deadlines across multiple state jurisdictions.
• Professional communication skills, including the ability to interact effectively with regulatory agencies, PICs, and internal leadership.
• Proficiency with Microsoft Office, Google Workspace, and document management systems.

Nice To Haves

• Experience with pharmacy or healthcare licensing, credentialing, or regulatory filings.
• Familiarity with 503A compounding regulatory requirements.
• Experience supporting audits (state board, DEA, FDA, PCAB/ACHC).
• Knowledge of quality systems, CAPA processes, and compliance documentation.

Responsibilities

• Coordinate and track all pharmacy licenses for all three 503A FarmaKeio pharmacy locations, including resident pharmacy licenses (Texas, Arkansas, New Mexico), non-resident pharmacy licenses, and sterile and non-sterile compounding licenses.
• Work directly with site PICs and the Director of Compliance/QA to obtain necessary documents for license applications and renewals.
• Prepare, submit, and monitor new license applications and renewals to ensure uninterrupted compliance.
• Maintain a comprehensive licensing calendar with renewal deadlines, submission timelines, and requirements for all states.
• Communicate professionally with Boards of Pharmacy and other regulatory agencies regarding application statuses and compliance requests.
• Maintain organized, audit-ready records for all licenses, applications, correspondence, and supporting documentation.
• Assist with facility-related credentialing and registrations (e.g., compounding registrations, controlled substance-related documents where applicable).
• Assist the Director of Compliance/QA and site PICs in preparing for and conducting internal and external quality/compliance audits.
• Maintain and update compliance documentation, SOPs, and required quality records.
• Support monitoring and compliance with USP <795>, <797>, and <800> standards.
• Help track and support CAPAs, deviations, and follow-up actions to ensure timely resolution.
• Assist in readiness for regulatory inspections and accreditation surveys.
• Collect data and maintain logs related to compliance metrics, environmental monitoring, temperature logs, and other QA programs.

Benefits

• Equal Employment Opportunity (EEO) Statement
• Compliance with all applicable federal, state, and local fair employment laws
• Ensuring equal employment opportunities for all employees and applicants
• Employment decisions based on qualifications, merit, and business needs
• No discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, genetic information, marital or familial status, military or veteran status, citizenship status, creed, domestic violence victim status, caregiver status, or any other protected characteristic
• Policy applies to all aspects of employment, including recruitment, hiring, training, compensation, benefits, promotions, transfers, terminations, and other terms and conditions of employment
• Dedicated to maintaining a workplace free from discrimination, harassment, and retaliation
• Ensuring a respectful and inclusive environment
• Reasonable accommodation during the application process or in your role due to a disability or any other protected status

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree