Library Archival Assistant - Temporary
Phillips Exeter Academy•Exeter, NH
About The Position
The Library Archival Assistant supports the clerical and administrative day-to-day functions of the Academy Archives and Special Collections in collaboration with the Academy Archivist. The role includes managing the physical space and student workers, accessioning and processing collections, assisting with research requests and re-shelving materials, and ensuring the care and security of collections. The position is temporary through January 31, 2027, and pays $25.00–$30.00 per hour. It is scheduled for 40 hours per week, with occasional weekends and evenings. The schedule may vary according to departmental and Academy needs. The position reports to the Director of Archives and Special Collections.
Requirements
- Bachelor’s degree.
- Ability to follow verbal and written directions and maintain a professional demeanor and restraint, including in stressful situations.
- Ability to work independently and handle multiple priorities and deadlines simultaneously.
- Strong organizational skills and the ability to be flexible and multitask accurately.
- Strict adherence to confidential policies.
- Excellent analytical and problem-solving skills and a strong customer focus.
- Strong interpersonal skills and the ability to develop and maintain collegial relationships.
- Excellent written and verbal communication skills.
- Ability to learn to use other software environments as needed.
- Demonstrated ability to work with students by building trust and credibility.
- Successful completion of a criminal background check.
Nice To Haves
- Bachelor’s degree preferably in History, English, Archaeology, or a similar field of study.
- Experience working in a library, archive, or museum setting.
- Experience working with adolescents in an educational setting.
Responsibilities
- Perform background research to assist the Archivist in fulfilling requests.
- Access, arrange, describe, and process collections as assigned, following established archival standards.
- Create finding aids for new collections and convert older inventories, container lists, and finding aids into EAD (Encoded Archival Description) digital documents.
- Research, plan, and execute physical and online exhibits, and assist with other archival outreach efforts.
- Staff the Center for Archives & Special Collections during open hours and scheduled appointments.
- Assist the Archivist with stack maintenance and space allotment in Archives stacks in the library and off-site.
- Assist with documenting archival and special collections procedures.
- Assist with supervising and training student workers or interns.
- In the Director of Archives’ absence, support and supervise student workers.
