Legal Workflow Coordinator - 2nd shift (Onsite)

RR Donnelley•Phoenix, AZ

2d•Onsite

About The Position

RRD is seeking a Legal Workflow Coordinator to support its Legal & Document Processing department in Phoenix, Arizona. This fully onsite role serves as the main point of contact for incoming word-processing requests and coordinates assignments through completion. The position requires strong clerical and administrative experience, including document formatting in Microsoft Word, and the ability to produce quality work in a fast-paced environment with pressing deadlines. The regular schedule is 3:00 p.m. to 11:30 p.m., Sunday through Thursday. Training is Monday through Friday, 9:00 a.m. to 5:00 p.m., for six weeks. Pay is $26.31 per hour plus a $2.00 shift differential. Overtime may be required. The role may also involve overtime, call-in, or stand-by pay, depending on the circumstances. RRD offers medical, dental, and vision coverage; paid time off; disability and life insurance; a 401(k) with company match; voluntary supplemental insurance; parental leave; adoption assistance; tuition assistance; and employer/partner discounts. Employment offers are contingent on successful completion of a pre-employment background check and drug screen.

Requirements

Strong clerical and administrative experience formatting documents in Microsoft Word.
Ability to work in a fast-paced environment and meet pressing deadlines.
Ability to produce quality work product.
Minimum typing speed of 60 words per minute with 95% accuracy.
Excellent verbal and written communication skills.
Flexibility to work overtime as required.
High school diploma or equivalent.
Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
Prior document-processing experience in a team environment.

Nice To Haves

Bachelor's degree or at least two years of legal experience.
Experience with or exposure to legal software and applications such as Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace.
Knowledge of legal terminology.
Transcription experience.

Responsibilities

Serve as the primary point of contact for incoming department requests involving word processing, including formatting, proofreading, editing, document styling, printing, and converting or saving documents as images or PDFs.
Coordinate, assign, distribute, prioritize, track, and expedite departmental workload.
Gather detailed information from requesters to understand assignment requirements.
Analyze requests to determine how tasks should be completed and engage appropriate resources.
Direct requests to appropriate resources and coordinate with local and off-site office services.
Assist with proofreading and quality-control analysis during periods of heavy workload.
Deliver projects within reasonable, negotiated timeframes.
Maintain thorough knowledge of firm-supported software packages.
Perform other related duties and assist with special projects as assigned.