Legal Workflow Coordinator - 2nd shift (Onsite)

RR Donnelley•Phoenix, AZ

1d•Onsite

About The Position

RRD is hiring a Legal Workflow Coordinator to coordinate incoming word-processing and document-related requests for the department. The position handles work such as document formatting, proofreading, editing, styling, printing, and converting or saving documents as images or PDFs. The coordinator gathers assignment details from requesters, determines how work should be completed, directs assignments to suitable resources, and tracks and prioritizes department workload. The role is fully onsite in Phoenix, Arizona, with a regular schedule of 3:00 p.m. to 11:30 p.m., Sunday through Thursday. Training is Monday through Friday, 9:00 a.m. to 5:00 p.m., for six weeks. The stated pay rate is $26.31 per hour, plus a $2.00 shift differential. The role requires strong clerical and administrative experience, particularly formatting in Microsoft Word, and prior document processing experience in a team environment. The coordinator may assist with proofreading and quality control during periods of heavy volume, deliver projects within negotiated timeframes, maintain knowledge of firm-supported software, and take on other related duties and special projects. Overtime may be required.

Requirements

Must be able to commute to Phoenix, Arizona.
Strong clerical and administrative experience formatting documents in Microsoft Word.
Ability to work in a fast-paced environment and meet pressing deadlines.
Ability to produce quality work.
Typing speed of at least 60 words per minute with 95% accuracy.
Excellent verbal and written communication skills.
Flexibility to work overtime as required.
High school diploma or equivalent.
Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
Prior document processing experience in a team environment.

Nice To Haves

Bachelor's degree or at least 2 years of legal experience.
Experience with or exposure to legal software and applications such as Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, or Citrix Workspace.
Knowledge of legal terminology.
Transcription experience.

Responsibilities

Serve as the primary point of contact for incoming department requests involving word processing projects, including formatting, proofreading, editing, document styling, printing, and conversion or saving of documents as images or PDFs.
Coordinate, assign, distribute, prioritize, track, and expedite the department's workload.
Communicate with requesters to gather detailed information and understand the nature and requirements of assignments.
Analyze requests to determine how tasks should be performed and engage appropriate resources to complete them.
Direct requests to appropriate resources and coordinate with local and off-site office services.
Assist with proofreading and quality control analysis during periods of heavy volume.
Deliver projects within reasonable, negotiated timeframes.
Maintain thorough knowledge of all firm-supported software packages.
Perform other related duties and assist with special projects as assigned.