Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP • Palo Alto, CA

1d • $65,000 - $75,000 • Hybrid

About The Position

The Silicon Valley office is seeking a Legal Support Specialist in Technology – Emerging Laws & Litigation. The role provides daily administrative and practice support to attorneys and legal professionals, working closely with Paralegals and Legal Practice Coordinators (Legal Secretaries) on document preparation, coordination, and general administrative support. The position may include client-billable work as directed.

The role requires a minimum of four days in the office and one remote day under the current schedule, which may change as business needs require. Overtime flexibility is required.

Requirements

• Strong interest in the legal profession.
• Proficiency in MS Office, Excel, and PowerPoint.
• Strong administrative and interpersonal skills.
• Ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail.
• Strong proofreading and solid computer skills.
• Positive self-starter with a strong work ethic and professional demeanor; demonstrates initiative and can multitask and prioritize in a very fast-paced workload.
• Ability to work as a team player and adapt to changing technologies and procedures.
• Bachelor of Arts or Bachelor of Science degree required.
• Overtime flexibility is required.

Nice To Haves

• Notary Public certification.

Responsibilities

• Prepare expense reports, check requests, new business memos, and engagement letters.
• Handle mailing and binder preparation, calendar entry, pre-bill editing, electronic file maintenance, travel arrangements, and meeting scheduling.
• Assist attorneys with document production and compilation, prepare binders, and quality-check that materials are properly collated.
• Create hyperlinks and assist with electronic filings.
• Track filing deadlines, compliance requirements, and court dates, as applicable.
• Support preparation of forms, filings, and related documentation.
• Perform client-billable work as directed.
• Perform other duties as assigned based on business needs.

What This Job Offers

• Job Type: Full-time