Legal Support Specialist

Greenberg Traurig • San Francisco, CA

3d • $47 - $50 • Hybrid

About The Position

Greenberg Traurig is seeking a Legal Support Specialist for its San Francisco office to provide high-level secretarial and administrative support to five or more attorneys in the Tax and Litigation departments. The role covers legal document preparation and processing, litigation and tax matter support, attorney calendar and billing coordination, client communications, and general administrative services. The position requires flexibility to work overtime as needed and regular in-office presence for day-to-day operations, team meetings, training, and relationship building. It is based in the San Francisco office on a hybrid basis.

The ideal candidate is detail-oriented, organized, adaptable, and effective in a fast-paced, business-driven environment. They will use good judgment, take initiative, communicate professionally, collaborate across teams, and maintain accuracy while meeting strict deadlines. The role also values curiosity about evolving AI tools and technologies and responsible use of firm-approved AI applications.

Requirements

• Minimum five years of experience as a legal secretary in a business law practice, with exposure to tax litigation.
• Established understanding of tax litigation laws as they relate to individuals, partnerships, estates, and corporations.
• Familiarity with the IRS and state and local tax agencies, including the Franchise Tax Board.
• Ability to comprehend a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, tables of contents and authorities, subpoenas, court dockets, reports, memoranda, and correspondence.
• Strong attention to detail, organizational skills, and ability to manage time effectively.
• Ability to maintain high standards, exercise good judgment, contribute proactively, and anticipate needs.
• Excellent interpersonal and communication skills and ability to collaborate well on a team.
• Ability to work under pressure and meet strict deadlines.
• Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies.
• Expertise in e-filing.
• Exceptional computer skills and ability to learn new software applications quickly.
• Curiosity and adaptability regarding evolving AI tools and technologies in professional services.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

Nice To Haves

• Bachelor’s degree or equivalent experience.
• Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms.
• Proactive approach to adopting emerging AI technologies and contributing to a culture of innovation.

Responsibilities

• Maintain and organize electronic and physical litigation case files, ensuring accuracy, consistency, and compliance with firm and court protocols.
• Prepare, format, proofread, and process legal documents, including pleadings, motions, discovery materials, and correspondence.
• Coordinate and execute e-filings in state and federal courts in accordance with jurisdictional rules and deadlines.
• Maintain litigation calendars and track court appearances, filing deadlines, depositions, and other key dates.
• Assist with discovery, including document collection, review, production, and organization.
• Prepare deposition materials, exhibits, trial binders, and hearing notebooks.
• Manage document databases, including scanning, coding, and organizing case materials for retrieval.
• Conduct basic legal and factual research in response to case strategy and attorney requests.
• Track and manage service of process and document deliveries, ensuring proper execution and documentation.
• Support trial preparation, including logistics, materials, and scheduling.
• Assist with preparation of tax-related legal documents, filings, and correspondence.
• Compile and organize documentation for tax planning and transactional matters.
• Prepare tax agendas, reports, and supporting materials for client matters.
• Assist in assembling and maintaining closing binders and transaction records.
• Manage attorney calendars and schedule meetings, court appearances, and client engagements.
• Handle time entry, matter opening, engagement letter preparation, and billing coordination, including invoice review and processing.
• Arrange travel and process expense reimbursements.
• Manage attorney phone lines, screen calls, and communicate messages effectively.
• Communicate professionally with clients, opposing counsel, courts, and internal stakeholders.
• Prepare reports, correspondence, and general administrative documentation.
• Provide overflow and backup support to other legal support staff as needed.
• Support workflow demands across the litigation and tax practices.

Benefits

• Competitive compensation.
• Excellent benefits package.
• Discretionary bonus eligibility for full-time employees.
• Health insurance with an optional HSA.
• Short-term disability insurance.
• Long-term disability insurance.
• Dental insurance.
• Vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401(k).
• Vacation.
• Sick time.
• Employee assistance program.
• Optional voluntary accident insurance.
• Optional voluntary life insurance.
• Optional voluntary disability insurance.
• Optional voluntary critical illness and cancer insurance.
• Pet insurance.
• Commuter and transit programs may be available in certain markets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed