Legal Support Specialist

Greenberg Traurig•Fort Lauderdale, FL

2d•Onsite

About The Position

Greenberg Traurig is hiring a Litigation Legal Support Specialist for its Litigation Team in the Fort Lauderdale office. This in-office role provides high-level legal, technical, document-processing, and administrative support to a team of attorneys. The specialist manages the professional support needs of assigned attorneys and works in a fast-paced, deadline-driven environment. Overtime may be needed.

Requirements

Six years of experience within a law firm.
High attention to detail, outstanding organizational skills, and effective time-management abilities.
Excellent oral and written communication and interpersonal skills, with a professional demeanor and presentation.
Ability to collaborate effectively as part of a team.
Ability to recognize confidential, sensitive, and proprietary information and maintain its confidentiality.
Professionalism, technical proficiency, and ability to handle multiple priorities in an organized and efficient manner.
Ability to work under pressure to meet strict deadlines.
Computer proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies.
Knowledge of laws, legal codes, court procedures, or agency rules relevant to the assigned practice group or department, such as state and federal court filing, including e-filing.
Physical ability to move around the work area, sit for extended periods, use a phone and computer, handle objects and office equipment, and file; filing may require lifting files, opening filing cabinets, and bending or standing.
Flexibility to work overtime as needed.

Nice To Haves

Bachelor’s degree or equivalent experience is preferred.
Experience with iManage.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms to support daily workflow or improve work quality.

Responsibilities

Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, closing documents, pleadings, and other practice-specific documents.
Maintain paper and electronic legal files, and organize and file documents in the designated order.
Update case information and scan and organize legal files.
Manage document deliveries and track final executed documentation.
Receive and evaluate telephone calls for supported attorneys, field calls, and convey messages as needed.
Communicate with clients, opposing counsel, courts, and liaisons.
Collaborate with Administrative Support Coordinators, paralegals, and other legal support team members where applicable.
Understand available firm resources and use the most effective resource for desired results.
Assist with overflow work and special projects as assigned.
Perform administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses.