Legal Support Specialist

Greenberg Traurig•Fort Lauderdale, FL

3d•Onsite

About The Position

Greenberg Traurig is seeking a Litigation Legal Support Specialist to support a team of attorneys in its Fort Lauderdale office. The position provides high-level legal support, including complex technical, document-processing, and administrative services for assigned practice groups or departments. The specialist manages the professional responsibilities of assigned attorneys and works in a fast-paced, deadline-driven environment. Regular in-office presence is required for day-to-day operations, team meetings, training, and relationship building. The candidate should be flexible to work overtime as needed.

Requirements

Six years of experience within a law firm.
High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
Excellent oral and written interpersonal and communication skills, with a professional demeanor and presentation.
Ability to collaborate well in a team.
Ability to recognize confidential, sensitive, and proprietary information and maintain its confidentiality.
Professionalism, technical proficiency, and ability to manage multiple priorities in an organized, efficient manner.
Ability to work under pressure to meet strict deadlines.
Computer proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies.
Knowledge of laws, legal codes, court procedures, or agency rules relevant to the assigned practice group or department, such as state and federal court filing, including e-filings.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Ability to work overtime as needed.

Nice To Haves

Bachelor’s degree or equivalent experience.
Experience with iManage.
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms to support daily workflow or improve work quality.

Responsibilities

Coordinate the creation, editing, proofreading, and processing of legal documents at attorneys’ request, including correspondence, memoranda, closing documents, pleadings, and practice-specific documents.
Maintain paper and electronic legal files and organize and file documents in the designated order.
Update case information and scan and organize legal files.
Manage document deliveries and track final executed documentation.
Receive and evaluate telephone calls for supported attorneys, field calls, and convey messages as necessary.
Communicate with clients, opposing counsel, courts, and liaisons.
Collaborate with Administrative Support Coordinators, paralegals, and other legal support team members where applicable.
Understand available firm resources and leverage the most effective resource to achieve desired results.
Assist with overflow work and other special projects as assigned.
Handle administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses.