Legal Secretary

Mayer LLP • Dallas, TX

14d • Hybrid

About The Position

Mayer LLP is seeking a Legal Secretary to provide legal and administrative support in a collaborative law firm serving clients across a range of industries and practice areas. The role includes coordinating litigation activities, preparing and organizing documents and files, communicating with clients and legal professionals, and supporting attorneys and staff. The firm uses platforms including Westlaw, Harvey AI, Coyote PointOne, and iManage, and will train the employee on its specific tools. The position offers a hybrid schedule of three days per week in the office and two days per week at home. Compensation is $60,000–$75,000 per year, commensurate with experience.

Requirements

• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Knowledge of e-filing in state and federal courts.
• Knowledge of court rules and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• At least 3 years of experience as a legal secretary on the litigation defense side is highly preferred.

Nice To Haves

• At least 3 years of experience working as a legal secretary on the litigation defense side.

Responsibilities

• Greet clients and visitors professionally and courteously.
• Answer phone calls, take messages, and direct calls to the appropriate person.
• Coordinate and schedule depositions, hearings, and meetings.
• Assist with document preparation.
• Conduct legal research and gather relevant case information.
• Organize and maintain case files in the iManage document management system.
• Coordinate and schedule meetings, conferences, and travel arrangements.
• Maintain and organize client files and records.
• Communicate professionally with clients, opposing counsel, court personnel, and accounting.
• Open new files and run conflicts.
• Update docket sheets or information sheets on files.
• Perform general clerical duties, including filing, scanning, and data entry.
• Provide administrative support to attorneys and staff as needed.

Benefits

• Full suite of health, dental, and vision benefits, effective the first of the month after an employee starts.
• 10 company holidays and 4 early release days.
• 16 PTO days.
• Hybrid schedule: 3 days per week in office and 2 days per week at home.
• 401(k) with firm match based on the previous year's revenue; in 2024, the firm matched up to 6%.
• Discretionary year-end bonus.
• Employee referral bonus of $2,000–$4,000.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed