Legal Secretary

Brand & Tapply • Wellesley, MA

14d • Hybrid

About The Position

Brand & Tapply, LLC, a well-established law firm with offices in Wellesley, Massachusetts, and New York, New York, is seeking an experienced, organized, and detail-oriented Legal Secretary. The position provides essential administrative and legal support to attorneys, helping keep matters organized and moving forward. The successful candidate will be proactive, dependable, able to work independently, and comfortable contributing to a friendly, collaborative team environment.

The role includes preparing and processing legal documents, coordinating court filings and deadlines, managing calendars, maintaining case files and client records, communicating with clients and legal professionals, and assisting with time entry and billing preparation. The position is hybrid: onsite four days per week, with one designated remote day per week after the first 60 days, subject to business needs.

Brand & Tapply provides legal services to insurance clients throughout the United States. Its practice includes insurance coverage, fraud investigation and litigation, bad-faith and unfair-claims-handling matters, personal injury defense, PIP litigation, declaratory judgment actions, and civil recovery suits.

Requirements

• At least 3 years of legal secretarial or legal administrative assistant experience in a law firm or professional services environment.
• High school diploma or equivalent.
• Experience with court e-filing systems and familiarity with legal procedures, terminology, and tools.
• Strong organizational skills and ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Outlook, and Excel.
• Ability to work independently, exercise sound judgment, and take initiative.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to work onsite four days per week.

Nice To Haves

• Associate’s or bachelor’s degree, or a legal secretary/paralegal certificate.
• Knowledge of Massachusetts Superior Court Rule 9A.
• Familiarity with New York court rules, procedures, and e-filing systems.

Responsibilities

• Provide comprehensive legal secretarial and administrative support to attorneys.
• Prepare, format, proofread, and process legal correspondence, pleadings, and other documents.
• Coordinate electronic court filings and track court dates, deadlines, and case-related requirements.
• Manage attorney calendars and schedule meetings, depositions, and other legal proceedings.
• Maintain organized electronic case files, legal documents, and client records.
• Communicate professionally with clients, courts, opposing counsel, and other parties.
• Support attorney time entry, billing preparation, and related administrative tasks.
• Prepare, coordinate, and process the mailing and delivery of legal documents, correspondence, and court filings, ensuring timely and accurate distribution.
• Perform additional duties and special projects as assigned by management.

Benefits

• Competitive annual salary of $55,000–$75,000, commensurate with experience.
• Hybrid work arrangement with one designated remote day per week after the first 60 days, subject to business needs.
• Medical and dental insurance.
• Group life and long-term disability insurance.
• 401(k) retirement plan with employer matching.
• Paid time off.
• Friendly and collaborative professional work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED