Legal Secretary

83d7b629-83a1-4452-8501-33d73836ae17•New York, NY

7h•$55,000 - $110,000•Hybrid

About The Position

Tarter Krinsky & Drogin LLP (TKD) is seeking an experienced Legal Secretary to provide effective, high-quality legal administrative support and personable assistance to attorneys and clients. The role calls for strong administrative, technical, and organizational skills, sound judgment, discretion, and the ability to work effectively in a fast-paced, expanding full-service law firm. The firm offers opportunities for professional growth and development in a collegial and supportive environment. The position follows a hybrid schedule: in the office Tuesdays, Wednesdays, and Thursdays, with the option to work remotely on Mondays and Fridays. The good-faith base annual salary range is $55,000 to $110,000, with the actual offer dependent on factors including relevant experience, education or certifications, office location, and overall qualifications. Benefits include medical, dental, and vision insurance, 401(k), disability and life insurance, and paid time off.

Requirements

High school diploma or equivalent.
Excellent verbal and written communication and proofreading skills.
Experience creating tables of authorities (TOA) and tables of contents (TOC).
Strong proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams; iManage; Zoom; and other videoconferencing applications.
Strong organizational skills and attention to detail; efficient and reliable.
A can-do attitude, patience, and a positive, team-oriented approach.
Strong analytical and problem-solving skills and the ability to work in a fast-paced environment.
Ability to prioritize and handle multiple tasks simultaneously.
Ability to work effectively with various types of clients.
Ability to handle confidential, executive, and firm matters with discretion.
Must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

Nice To Haves

Three or more years of secretarial experience in a law firm.

Responsibilities

Manage attorneys’ calendars, schedule meetings and conference rooms, book appointments, manage to-do items, and maintain frequently changing schedules.
Run conflicts checks and create engagement and retainer letters.
Open and manage new client matters accurately and efficiently.
Prepare or ensure the availability of agendas, presentations, closing binders for transactional matters, and meeting notes as needed.
Use word processing and document management software to prepare and finalize briefs, correspondence, memoranda, agreements, other legal materials, and presentations.
Prepare materials for hearings, trials, and depositions as needed, and monitor practice deadlines and calendars.
Establish and maintain paper and electronic files in accordance with firm policies, records protocols, and the document management system.
Assist other secretaries as needed to meet firm and client needs.
Build professional, cooperative, and supportive relationships with peers, superiors, and clients.
Anticipate and identify clients’ and colleagues’ current and future needs.
Submit expenses and enter billable time when appropriate.
Work with Accounting throughout the billing cycle, including reviewing client bills for accuracy, editing narratives, and resolving billing problems.
Perform other duties as required.