Legal Secretary

Fisher & Phillips LLP•San Francisco, CA

18d•Hybrid

About The Position

Fisher Phillips is seeking an experienced Legal Secretary to support attorneys and help ensure smooth operations and exceptional client service. The position is based in San Francisco and is hybrid and full-time. The Legal Secretary supports litigation work through legal document preparation, filing, case and calendar management, billing and expense administration, and coordination of legal proceedings and other arrangements. The role also provides professional telephone support and may assist with receptionist coverage.

Requirements

High school diploma required.
At least three years of experience as a legal secretary.
Demonstrated knowledge of legal terminology, legal documents, and legal processes in a Litigation Department.
Strong computer proficiency with MS Office, including Word, Excel, PowerPoint, and Outlook; document management systems; time-entry systems; e-filing software; and database software.

Nice To Haves

College degree preferred, but not required.

Responsibilities

Format briefs, pleadings, correspondence, and other legal documents, including generating and updating Tables of Contents and Tables of Authorities in compliance with court and agency requirements.
Proofread documents for accuracy, completeness, and proper formatting before service, distribution, or filing.
Conduct legal research as needed and ensure compliance with local, agency-specific, judge-specific, and arbitrator-specific rules and requirements.
File or submit legal documents with administrative agencies and state and federal courts, including through e-filing systems.
Prepare, coordinate, and process electronic and traditional service of legal documents, and draft, review, and finalize proofs of service.
Update and maintain electronic client files and case documents, following document naming protocols.
Review and follow up on matter-related emails and file them accurately and promptly.
Manage attorney-specific case lists and charts, and track case statuses and outcomes.
Maintain attorney calendars in Outlook and Aderant Milana, including scheduling appointments and calendaring due dates.
Coordinate meetings, depositions, mediations, interviews, vendor or facility reservations, and travel arrangements for assigned attorneys.
Proof, revise, and release attorney time entries, transfer suspense time, and ensure accuracy, proper matter assignment, and compliance with billing guidelines.
Prepare attorney reimbursements and mileage reports.
Apply and monitor client and carrier guidelines and restrictions relating to billing, reporting, staffing, and approvals.
Review vendor invoices, prepare check requests, and submit invoices promptly for payment to clients or accounting.
Provide friendly and professional telephone support for assigned attorneys and assist with receptionist coverage as needed.