Legal Secretary

Hall Booth Smith•Atlanta, GA

25d•Onsite

About The Position

Hall Booth Smith, P.C.’s Atlanta, Georgia office is accepting resumes for a Legal Secretary. The role provides full administrative support to attorneys and remains flexible to assist in other critical areas throughout the Firm. Duties include managing cases, calendars, electronic documents, files, correspondence, attorney time entry, court filings, invoices, and deposition scheduling. The secretary also performs receptionist duties and may support work outside the position’s usual scope as directed by the Management team. The position requires at least two years of litigation experience and accurate typing at 70 words per minute. Applicants must submit a resume and cover letter. Work occasionally requires more than 40 hours per week. The role may involve travel to offsite locations for collecting materials or filing documents, which may require driving.

Requirements

At least two years of litigation experience.
Accurate typing speed of 70 words per minute.
Knowledge of court rules and filing requirements.
Knowledge of legal document formats, including requests for reproduction of documents, responses to interrogatories, notices of representation, Rule 200, certificates of service, motions, and other pleadings.
Broad knowledge of legal, medical, and other terminology relevant to the practice area.
Spelling, diction, and grammatical skills at or above a level normally acquired through successful completion of high school or a general education degree.
Organizational, prioritization, proofreading, and attention-to-detail skills sufficient to perform duties accurately and on time with little or no outside assistance.
Ability to handle confidential matters with impeccable integrity.
Interpersonal skills to communicate with attorneys, staff, and clients with courtesy, diplomacy, and tact.
Comprehensive computer and office equipment experience.
Ability to work occasionally more than 40 hours per week.
Ability to sit, bend, stoop, use a computer keyboard and hands continuously, handle telephone contact, and read; the role may require lifting 25–50 pounds or more.
Ability to travel to offsite locations for collection of materials or filing documents, and to drive when required.
A resume and cover letter are required for consideration.

Responsibilities

Transcribe dictation and format letters, pleadings, and other forms.
Prepare rough drafts and proofread legal documents before finalizing them.
Copy and send letters, documents, and packages using certified or registered USPS, FedEx, or courier services.
File legal documents with courts and copy or blind-copy appropriate parties.
Follow client guidelines for document preparation, mailing, copying, and other requirements.
Open new files, perform conflict checks, and draft acknowledgment or engagement letters at attorneys’ request.
Maintain file contents, indexes, tabulations, and computer cards or other client and case information sources.
Enter, proofread, and balance attorney billable time regularly.
Maintain attorney calendars, including due dates for answers, depositions, pleadings, hearings, and trials.
Open, manage, or route attorney mail to the appropriate counsel.
Review and confirm client bills and other invoices, and forward them for payment according to client guidelines.
Close files and prepare them for storage.
Prepare files, or assist paralegals in preparing files, for hearings and depositions.
Answer and screen attorneys’ calls with professionalism, respect, and tact.
Schedule depositions as necessary.
Participate in one or more strategic planning committees.
Mentor and train new employees in the position.
Perform receptionist duties and provide other support or assistance as requested by the Management team.