Legal Secretary

Hartline Barger LLP•Houston, TX

10d•Hybrid

About The Position

The Legal Secretary will serve as the operational backbone of a busy litigation team, supporting practice areas including commercial litigation, product liability, and personal injury defense. The role requires ensuring filings are correct, calendars are accurate, and deadlines are managed proactively. The position involves drafting, formatting, proofreading, and redlining legal documents, preparing e-filings, managing calendars for various legal events, coordinating travel, processing new client and matter intake, handling bills and expense reports, and reviewing timekeeper entries for accuracy.

Requirements

3 or more years of legal secretarial experience
High school diploma or equivalent required
Working knowledge of state and federal e-filing systems, court rules, and calendaring requirements
Excellent written communication, including grammar, spelling, and punctuation
Familiarity with legal terminology
Fast, accurate document production under deadline pressure
Thorough knowledge of Word, Outlook, Excel, Adobe and PowerPoint
Ability to set priorities, work independently and on a team, and respond to changing demands

Nice To Haves

Additional education preferred

Responsibilities

Draft, format, proofread, and redline pleadings, correspondence, and memoranda
Prepare e-filings in state and federal courts
Calendar depositions, productions, hearings, and trials
Coordinate travel
Process new client and matter intake
Process bills and expense reports
Enter and review timekeeper time for accuracy
Spot calendaring conflicts and deadline risks and bring them forward with a proposed solution

Benefits

Medical coverage
Dental coverage
Vision coverage
Life and AD&D coverage
Short-term disability coverage
Long-term disability coverage
Health savings account with monthly employer contribution on the high-deductible plan
401(k) with employer match
Hybrid schedule after the first 90 days
Generous paid time off