Legal Secretary

Latham & Watkins LLP • San Diego, CA

25d • Hybrid

About The Position

The Attorney Support PROS Specialist is part of Latham & Watkins’ Attorney Support team. The role directly assists an assigned group of local attorneys and provides global team support with administrative responsibilities, including helping lawyers process conflicts of interest and new business intake forms. The position is based in the firm’s San Diego office and may be eligible for a flexible hybrid work arrangement, with an in-office presence required on Fridays.

Requirements

• Professional communication skills and the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
• Initiative to work independently and as part of a team, with a customer service focus.
• Ability to multitask and adapt to continuously evolving technology platforms.
• High school diploma or equivalent.
• At least three years of relevant experience in a legal or professional services environment.

Nice To Haves

• Bachelor’s degree or equivalent.
• Experience in a legal or professional services environment.

Responsibilities

• Assist an assigned group of local attorneys and provide administrative support to the global team.
• Help lawyers with client intake tasks, including processing conflicts of interest and new business intake forms.
• Monitor lawyer time entries for compliance with firm standards, proactively edit entries, and alert attorneys to non-compliance.
• Gather and follow assigned attorneys’ preferences when handling expense reimbursement, calendaring and scheduling, document management and edits, and travel arrangements.
• Preserve the confidentiality of firm and client protected information.
• Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information retained by the firm.

Benefits

• Bonuses recognizing individual and firm performance.
• Healthcare insurance.
• Life insurance.
• Disability insurance.
• 401(k) plan.
• At least 11 paid holidays per year.
• PTO accruing 23 days during the first year of employment and increasing with tenure.
• Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED