Legal Secretary

City of Tucson • Cocoa, FL

19d • $22 - $33 • Onsite

About The Position

The Legal Secretary position in the City of Tucson City Attorney’s Office provides legal assistant support to attorneys and paralegals, including on litigation matters. The role manages and maintains files and prepares legal documents. Work is performed under the supervision of a Management Coordinator, and the position does not supervise others.

The position is based on-site at City Hall; remote and hybrid arrangements are not available. The work is mostly in an office environment. This is a regular, full-time, non-exempt position. Applicants must submit a chronological resume and cover letter. Candidates who pass the typing test must present a typing certificate obtained within the previous 12 months showing a minimum net typing speed of 45 WPM or greater. The hiring process includes a typing test, panel interview, and hiring interview. An eligibility list may be used to fill positions as they become available over six months.

Requirements

• Six months of post-high-school education, or an equivalent combination of relevant education and experience substituted on a year-for-year basis.
• Two years of relevant work experience, or an equivalent combination of relevant education and experience substituted on a year-for-year basis.
• For interview consideration, pass the typing test and present a valid typing certificate obtained within the previous 12 months showing a minimum net typing speed of 45 WPM or greater.
• Submit a chronological resume and cover letter with the application.

Nice To Haves

• Two years of administrative support experience.
• Experience in a related environment, such as a court or law office, including handling confidential information.
• Experience in litigation.

Responsibilities

• Create templates for ordinances and resolutions for Mayor and Council items, and draft pleadings and pleading shells for different legal matters.
• Create documents for record requests, memorandums, and communications using appropriate letterheads; draft communications and memorandums for Mayor and Council.
• Prepare additional legal documents for attorney review; redact and perform Optical Character Recognition (OCR) on documents; review pleadings for formatting, consistency, and grammatical errors.
• File documents electronically with the proper court, send hard copies to the judge when required, and retrieve conformed copies for filing in case management software.
• Open new matters in case management software, monitor dockets and retrieve filings, notify appropriate parties, and collect related documentation from city departments.
• Organize and scan records into case management software; assist with disclosure statements, including redaction and bates stamping; follow naming conventions; close matters in accordance with records retention rules.
• Conduct case investigations, including research into property records, plaintiffs’ social media, and witness information.
• Prepare and schedule service of subpoenas.
• Date stamp, open, and route incoming interoffice and regular mail.
• Respond to calls from the public, city departments, and the legal community; assist departments with documents for monthly Mayor and Council meetings and legal matters.
• Coordinate and schedule virtual or in-person meetings and maintain attorney calendars.
• Prepare trial exhibits by printing, organizing, and assembling binders for attorneys, witnesses, court, and jurors; take notes, assist witnesses, run errands, and retrieve deposition citations for witness notebooks.
• Research previous agenda items using the City website and office software, use Westlaw and PACER for assigned research, search other jurisdictions for ordinances and resolutions, compare code amendments with departmental submissions, and research civil filing rules of procedure.
• Perform other duties as assigned.

Benefits

• Medical, dental, vision, life, disability, and flexible spending account coverage.
• Pension plan and optional Roth and pretax deferred compensation savings.
• 38 paid days off in the first year for new hires, with time off increasing in subsequent years.
• Twelve weeks of paid parental leave.
• Paid tuition reimbursement.
• Student loan repayment.
• Off-the-job and on-the-job training.
• Paid volunteer hours.
• Employee resource groups and opportunities to connect with peers and the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED