Legal Secretary

Latham & Watkins LLP • San Francisco, CA

13d • $80,000 - $100,000 • Hybrid

About The Position

The Attorney Support PROS Specialist is an integral member of Latham & Watkins’ Attorney Support team. The role directly assists an assigned group of local attorneys and provides global team support with administrative responsibilities, including helping lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. The position is based in the firm’s San Francisco office and may be eligible for a flexible schedule with a hybrid and in-office presence.

The role supports attorneys with time-entry compliance, client billing, expense reimbursement, calendaring and scheduling, document management and editing, and travel arrangements. It also requires maintaining the confidentiality of firm and client information, including sensitive, privileged, financial, and proprietary information.

The firm offers a total compensation package that may include bonuses based on individual and firm performance. Eligible employees may participate in a comprehensive benefits program. Latham & Watkins is an equal opportunity employer and will consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance.

Requirements

• Professional communication skills and ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
• Initiative to work independently and in a team environment with a customer service focus.
• Ability to multitask and adapt to continuously evolving technology platforms.
• High school diploma or equivalent.

Nice To Haves

• Bachelor’s degree or equivalent is preferred.
• At least three years of relevant experience in a legal or professional services environment is preferred.

Responsibilities

• Assist an assigned group of local attorneys and provide global team support with administrative responsibilities.
• Assist lawyers with client intake tasks, including processing conflicts of interest and new business intake forms.
• Monitor lawyer time entries for compliance with firm standards, proactively edit entries, and alert attorneys to non-compliance.
• Generate, edit, and post client invoices in accordance with firm and client-defined standards, including Outside Counsel Guidelines; work with assigned lawyers to manage billing inventory as applicable.
• Gather and follow assigned attorneys’ preferences when handling expense reimbursement, calendaring and scheduling, document management and edits, and travel arrangements.
• Preserve the confidentiality of firm and client protected information.
• Protect and maintain sensitive, confidential, privileged, financial, and proprietary information retained by Latham & Watkins.

Benefits

• Bonuses awarded in recognition of individual and firm performance.
• Healthcare, life, and disability insurance.
• A 401(k) plan.
• At least 11 paid holidays per year.
• PTO accruing at 23 days during the first year of employment and increasing with tenure.
• Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events.
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED