Legal Secretary - Immigration
About The Position
Jackson Lewis P.C. is a preeminent workplace law firm focused on employment and labor law. With over 1,000 attorneys nationwide, the firm helps employers develop proactive strategies and business-oriented solutions. This Legal Secretary/Administrative Assistant role supports multiple labor and immigration attorneys, requiring strong skills in both legal and administrative support. Key functions include drafting and revising correspondence, pleadings, and documents; e-filing; conducting legal research; and advanced editing/formatting (TOC, TOA). Administrative duties encompass calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The ideal candidate is organized, detail-oriented, a team player, and possesses at least 6 years of recent immigration secretary experience, including electronic filing.
Requirements
- At least 6 years recent experience in a legal administrative assistant role within a law firm supporting immigration attorneys.
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Solid understanding of technical legal terminology.
- Experience with electronic court filings.
- Experienced with trial preparation and briefs.
- Strong verbal and written communication skills.
- Excellent proofreading skills.
- Ability to timely respond to deadlines, balance workload and take initiative.
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience with law firm software including billing, expense, document management, etc.
- Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
- Punctual with excellent attendance.
Nice To Haves
- Immigration law experience a plus.
- 4-year college degree preferred.
Responsibilities
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four+ attorneys in immigration law matters and backup support as needed.
- Interact with internal departments, outside agencies, vendors and clients.
- Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for immigration attorneys.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Various office and client filing.
- Other office administrative functions as needed.
Benefits
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending & Health Savings Account
- Firm-paid holidays, vacation, and sick time
- Employee assistance program and other firm benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
