Legal Secretary

Dykema•, WI

1d•Hybrid

About The Position

Dykema Gossett, PLLC, a leading national law firm, is recruiting for an experienced Administrative Assistant (AA) to assist attorneys and paralegals in providing high-level legal services to clients. The AA will maintain calendars and files, schedule meetings and depositions, and anticipate client needs. This role requires strong litigation experience, knowledge of court procedures, excellent organizational and proofreading skills, and the ability to manage multiple matters with competing deadlines. The AA will work with exceptional attorneys and legal professionals in a supportive environment within a well-respected firm. Candidates will have the opportunity to work on a hybrid basis in our Milwaukee office.

Requirements

Two or more years of litigation practice experience in a mid-size law firm.
Ability to deliver superior, professional services to all internal and external clients.
High level of organizational skills, with ability to multi-task and independently meet deadlines.
Ability to create complex documents, including TOAs, TOCs, cross-references, and redlines.
Knowledge of state, federal and appeal court rules and procedures, including Pacer and ECF filing procedures.
Proficiency in Microsoft Office, with advanced Word skills.
Proficiency in NetDocs, Intapp, LegalKey, Chrome River, and BigHand (or other similarly related systems).
Excellent written and verbal communication skills, with a strong focus on proofreading and accuracy.
Maintain the highest level of confidentiality and discretion regarding client identities, proprietary documents, conversations, and sensitive guest information.
Flexibility to work overtime when required.
Typing speed (adjusted for errors) 55 WPM or greater.

Nice To Haves

Experience in corporate finance and additional practice areas is a plus.

Responsibilities

Provides day-to-day support of attorneys and paralegals in the preparation, recording, filing (both electronic and non-electronic) and transmittal of litigation, corporate, and other legal documents with various courts.
Communicate professionally with internal and external clients, courts, and opposing counsel.
Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
Confidently and accurately e-file in state and federal courts.
Open new matters, run conflicts checks and set up engagement letters.
Manage calendars, court deadlines, depositions, mediations, and trial logistics. Make and prepare travel arrangements and itineraries. Gather and provide pertinent materials from files, Records Department and Legal Information Services.
Manage full file lifecycle of client digital and hard files, working with Records Department as needed.
Use document management and workflow systems to manage work volume efficiently and to assist other Administrative Assistants.
Enter and/or release attorneys’ time, if required. Maintain list of all current billing numbers for assigned timekeepers.
Prepare and submit expense reports.
Manage incoming (not marked personal and confidential) and outgoing mail and emails, coordinating mailings with Office Services, as needed.
Answers and screens telephone calls. Assists callers independently on a regular basis.
Assists other administrative assistants with work overflow.
Perform other responsibilities/tasks as requested.