Legal Secretary

Jackson Lewis P.C.•Boston, MA

11d•Hybrid

About The Position

Jackson Lewis P.C. is seeking a Legal Secretary/Administrative Assistant to support multiple labor and employment litigation attorneys. This full-time position involves 4 days in the office and 1 day remote. The role requires strong skills in both legal and administrative support, including drafting/revision of correspondence and pleadings, e-filing, legal research, advanced document formatting (TOC, TOA), calendar maintenance, managing attorney expenses, submitting invoices, and coordinating travel arrangements. The firm focuses on employment and labor law and is dedicated to helping employers develop proactive strategies and business-oriented solutions.

Requirements

At least 1-year recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys
Familiarity with state and federal rules and procedures
Must have a solid understanding of technical legal terminology as well as experience with electronic court filings
Experienced with trial preparation and briefs
Strong verbal and written communication skills, as well as excellent proofreading skills
Responsive to deadlines, balance workload and take initiative
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong interpersonal skills and ability to work well in a cooperative office environment within a large firm, and communicate with attorneys and support staff on every level
Must be well organized and detail oriented
Punctual with excellent attendance
High School diploma or equivalent required

Nice To Haves

Experience with labor and employment law a plus
Experience with law firm software including billing, expenses, document management, etc. is a plus
4-year college degree preferred

Responsibilities

Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve success
Provide support for 4-5 attorneys in employment law matters and backup support as needed
Interact with internal departments, outside agencies, vendors and clients.
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed
Handle a wide variety of complex and confidential time-sensitive material
Work with appropriate teams to complete conflict checks and open new client engagements as requested and maintain docketing for litigation attorneys
Maintain calendars, CLE, reports and time records
Coordinate travel arrangements as needed; assist with expense reimbursement.
Various office and client filings
Other office administrative functions as needed