Legal Secretary I

Mercury Insurance Services, LLC

6d • $51,307 - $92,353 • Remote

About The Position

Entry level position that provides secretarial and administrative support to professional legal staff. Demonstrates thorough degree of legal knowledge, competence and secretarial skills. Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed. Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties. Maintains department records. May be required to support up to as many as three litigation attorneys.

Requirements

• High School diploma or GED
• Basic knowledge regarding terminology, discovery, pleadings, civil court deadlines
• Ability to multitask and prioritize assignments
• Organization skills with an eye for details
• Ability to follow directions
• Typing minimum 60 wpm
• Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery)
• Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage
• Ability to compose/draft routine pleadings and correspondence
• Ability to utilize and process available resources
• Detail oriented
• Ability to accurately calendar and manage conflicts across multiple calendars
• Proficient in Microsoft Office applications such as Word, Excel and Outlook

Nice To Haves

• Vocational certification or training in the legal field
• Minimum 1-2 years insurance defense or 1-2 years civil litigation experience
• Relevant work experience in the legal field; equivalent combination of education and/or experience considered
• Knowledge of federal and state court rules and e-filing procedures
• Familiarity with litigation management software systems
• Ability to be flexible to adapt and act quickly when urgent matters require it
• Trial experience

Responsibilities

• Draft letters and legal documents
• Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper format
• Complete typing and word processing assignments and documents of legal nature, including correspondence, pleadings, subpoenas, and related documents
• Prepare documents for filing with Court
• Produce quality written communication, correct and edit documents to ensure final copy conveys property format and is correct in detail
• Prepare Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney
• Maintain transcripts, documents and evidence
• Handle files with minimal exposure and complexity; typical soft-tissue injury claims with no risk
• Maintain record of claims and legal documents and case activity
• Assist in work flow processes with attorney
• Coordinate legal services such as court reporting, copying and delivery agencies
• Assure all work is prepared and timely submitted without delay
• Handle routine correspondence and inquiries with attorneys, clients, adjusters, courts, etc. through written or telephone communication skills
• Communicate with claims, opposing counsel and clients regarding legal file
• Carry out day to day activities in a logical and effective manner and complete work assignments promptly
• Schedule court reporters, expert witnesses and other experts for testimony at depositions and trial
• Classify, sort and file correspondence, articles, records and other documents
• Operate standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc.
• Maintain attorney calendar by accurately recording court dates and appearances as directed
• Schedule meetings, depositions, and appointments
• Assemble documents, reports and information as requested to prepare for meetings
• Arrange necessary meeting spaces, secure conference rooms as needed
• Inform participants of meeting dates, times and location
• Resolve calendar conflicts by prioritizing and coordinating rescheduling dates as requested
• Task all deadlines in connection with appearances
• Task all deadlines in course and scope of daily job duties and upcoming assignments
• Schedule internal conferences related to legal files
• Update job knowledge by participating in educational opportunities; Read and understand professional publications regarding changes in Court rules and procedures; keep current regarding changes in Court procedures and policies

Benefits

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED