Legal & Risk Management Coordinator

Extended Stay America • Charlotte, NC

1d

About The Position

The Legal & Risk Management Coordinator is responsible for intake procedures, database management, reporting, and invoice processing for the Legal & Risk Department. The position interacts significantly with in-house attorneys, the risk management team, accounting, and vendors.

The role follows intake procedures for claims, demands, lawsuits, and other legal notices; processes settlements and vendor and insurance invoices; sets up matters in electronic systems; and supports recording and reporting the company’s litigated and non-litigated claims. It also maintains legal hold notifications, filing systems, case and discovery data, department reports, pending matter tracking, and department correspondence. Other related duties may be assigned.

Requirements

• High school diploma or GED, and at least three years of relevant experience, or a two-year or four-year college degree.
• Ability to understand and communicate effectively with coworkers and vendors.
• Ability to understand and implement legal and risk management processes in accordance with good business practices.
• Ability to create and navigate electronic databases and systems.
• High proficiency with Microsoft products, including Word, PowerPoint, and Excel.
• Ability to create, run, and complete reports.
• Ability to show initiative in systems and process improvement.
• Excellent organizational and written communication skills.
• Ability to perform duties efficiently and accurately with attention to detail.
• Good judgment in performing duties.
• Ability to perform arithmetic using whole numbers, common fractions, and decimals.
• Ability to enter high volumes of data.

Responsibilities

• Follow intake procedures for claims, demands, lawsuits, and other legal notices.
• Code and process settlements and vendor and insurance invoices in a timely manner using electronic systems.
• Respond to third-party billing inquiries.
• Set up new matters in electronic systems.
• Assist with recording and reporting the company’s litigated and non-litigated claims.
• Prepare, distribute, and maintain legal hold notifications.
• Maintain a database filing system for claims data, correspondence, legal documents, and supporting financial reports.
• Collect case data and discovery in an organized and logical format.
• Prepare and run department reports.
• Prepare and maintain pending matter tracking.
• Organize and process department correspondence.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED