Legal Ops Manager

Waste Solution Services•Deerfield Beach, FL

2d•$100,000 - $130,000•Onsite

About The Position

Waste Solution Services (WSS) helps multifamily and commercial property management companies reduce and stabilize waste expenses by advocating between clients and waste haulers, managing vendor relationships, auditing invoices, optimizing contracts, and resolving service issues. As WSS expands its operations and internal capabilities, it is seeking a Legal Operations Manager to serve as the primary point of contact for legal matters across the organization. Reporting to the Chief Executive Officer, this hands-on role works with the CEO and department leadership to own day-to-day legal needs and build the processes, templates, and systems that support a growing business. The manager is expected to operate independently, exercise sound judgment, and decide which matters can be handled internally and which require outside counsel. The role will establish and continuously improve legal operations, standardize procedures, develop contract templates and workflows, and create a centralized legal function that handles matters efficiently and proactively. The position is full-time and in-office in Deerfield Beach, Florida, with annual compensation of $100,000–$130,000.

Requirements

At least 7 years of experience in corporate, commercial, or business-focused legal roles.
Strong background in drafting, reviewing, negotiating, and redlining contracts.
Experience managing outside counsel and coordinating legal matters.
Excellent organizational, communication, and problem-solving skills.
Ability to exercise sound independent judgment and prioritize competing legal matters.
Comfort working directly with executive leadership and department heads.
Proactive and resourceful, with the ability to build processes rather than simply follow existing ones.

Nice To Haves

Previous in-house legal experience.
Experience serving as a primary legal point of contact or working with limited supervision.
Experience as an in-house corporate paralegal, legal operations manager, or senior legal professional.
Experience in a small or growing company with a lean legal function.
Experience developing legal SOPs, contract templates, and standardized workflows.
Familiarity with commercial collections, demand letters, liens, and litigation coordination.
Experience managing contract repositories, legal matter tracking, and document management systems.
Experience supporting multiple entities or operating companies.
Ability to balance hands-on legal execution with broader operational and process-building responsibilities.

Responsibilities

Serve as the primary internal point of contact for legal matters across the organization.
Manage legal requests from Finance, HR, Sales, Operations, and other departments.
Draft, review, negotiate, and redline routine commercial agreements, vendor contracts, customer agreements, NDAs, and other business documents.
Develop and implement legal SOPs, standardized templates, contract workflows, approval processes, and internal procedures.
Establish and maintain a centralized contract management system and organized legal document repository.
Manage demand letters, payment disputes, collections-related legal matters, liens, small claims preparation, and judgment tracking.
Coordinate with outside counsel on complex litigation, regulatory matters, employment issues, and other matters requiring specialized legal support.
Manage outside counsel relationships, including selecting firms, coordinating assignments, monitoring deliverables, and tracking legal spend.
Establish systems to track legal deadlines, filings, outstanding matters, and required follow-ups.
Identify potential legal risks and proactively bring issues to leadership's attention.
Determine which matters can be resolved internally and which require escalation to outside counsel.
Continuously evaluate and improve legal processes as the organization grows.