Legal Ops Manager

Waste Solution Services•Lawrence, NY

2d•$100,000 - $130,000•Onsite

About The Position

Waste Solution Services (WSS) helps multifamily and commercial property management companies reduce and stabilize waste expenses by advocating for clients and managing vendor relationships, invoice audits, contract optimization, and service issues. As WSS grows, it is expanding its operations, infrastructure, and internal capabilities. The Legal Operations Manager will be the primary internal point of contact for legal matters across the organization, working directly with the CEO and department leadership. The role owns day-to-day legal needs and builds the internal processes, templates, workflows, and systems needed to support a growing business. It is a hands-on position for an in-house legal professional who can work independently, exercise sound judgment, and determine which matters can be handled internally and which require outside counsel. The goal is to establish a centralized legal function that handles legal matters efficiently and proactively while allowing leadership to focus on running the business.

Requirements

At least 7 years of experience in corporate, commercial, or business-focused legal roles.
Experience serving as a primary legal point of contact or operating with limited supervision.
Strong background in contract drafting, reviewing, negotiating, and redlining.
Experience managing outside counsel and coordinating legal matters.
Excellent organizational, communication, and problem-solving skills.
Ability to exercise sound independent judgment and prioritize competing legal matters.
Comfort working directly with executive leadership and department heads.
Proactive and resourceful, with the ability to build processes rather than simply follow existing ones.

Nice To Haves

Previous in-house legal experience.
Experience as an in-house corporate paralegal, legal operations manager, or senior legal professional.
Background working in a small or growing company with a lean legal function.
Experience developing legal SOPs, contract templates, and standardized workflows.
Familiarity with commercial collections, demand letters, liens, and litigation coordination.
Experience managing contract repositories, legal matter tracking, and document management systems.
Experience supporting multiple entities or operating companies.
Ability to balance hands-on legal execution with broader operational and process-building responsibilities.

Responsibilities

Serve as the primary internal point of contact for legal matters across the organization.
Manage incoming legal requests from Finance, HR, Sales, Operations, and other departments.
Draft, review, negotiate, and redline routine commercial agreements, vendor contracts, customer agreements, NDAs, and other business documents.
Develop and implement legal SOPs, standardized templates, contract workflows, approval processes, and internal procedures.
Establish and maintain a centralized contract management system and organized legal document repository.
Manage demand letters, payment disputes, collections-related legal matters, liens, small claims preparation, and judgment tracking.
Coordinate with outside counsel on complex litigation, regulatory matters, employment issues, and other matters requiring specialized legal support.
Manage outside counsel relationships, including selecting firms, coordinating assignments, monitoring deliverables, and tracking legal spend.
Establish systems for tracking legal deadlines, filings, outstanding matters, and required follow-ups.
Identify potential legal risks and proactively bring issues to leadership's attention.
Determine which matters can be resolved internally and which require escalation to outside counsel.
Continuously evaluate and improve the company's legal processes as the organization grows.