Legal Operations Coordinator

Sinai Chicago • Chicago, IL

3d

About The Position

The Legal Operations Coordinator maintains corporate records for the health system and manages the Legal Department’s contract database. The role prepares reports and analyses on key performance indicators, supports governance matters—including minutes and logistics for board and committee meetings—and provides operational support to the Legal Department. It also assists with risk management and insurance functions. The position reports to the General Counsel.

Responsibilities include maintaining corporate records and government filings; sourcing, evaluating, implementing, and training staff on legal software; supporting budget and dashboard management; overseeing contract management processes; handling legal and risk department invoices; preparing board minutes and meeting packets; processing certificates of insurance; assisting with non-professional liability claims; improving departmental systems and policies; supporting onboarding; completing special projects; providing administrative support; and working with outside counsel on deposition and discovery matters. Other duties may be assigned.

Requirements

• Associate degree.
• Paralegal certification.
• Minimum of 3 years of in-house legal experience.
• Knowledge and demonstrable experience implementing and managing core legal systems, such as MediTract.
• Ability to manage the operational needs of a fast-paced legal department.
• Understanding of intermediate finance concepts and processes, gained through education or experience.
• Mastery of Microsoft applications.
• Ability to drive multiple projects simultaneously and identify, prioritize, and resolve key business issues.
• Ability to work independently and under general instructions, determining how to accomplish work assignments.
• Ability to handle highly confidential information and communicate directly with internal and external clients.

Nice To Haves

• Demonstrated contract management experience.
• Paralegal experience, ideally in a healthcare setting.
• Experience with EPIC and MEDITECH software systems.

Responsibilities

• Maintain corporate records, including Illinois Secretary of State reporting, records received from government entities, and corporate licensure documents.
• Source, evaluate, and implement the contract database and other software used by the Legal Department, and train staff on those programs.
• Assist with management of the Legal Department’s budget and dashboard, including regular updates and monitoring to help control costs.
• Assist with the development, implementation, and oversight of the contract management program.
• Handle bills and invoices for the Legal and Risk departments.
• Prepare minutes and board and board committee meeting packets, and assist the Board with scheduling and other matters.
• Handle requests for certificates of insurance and assist with monitoring non-professional liability claims.
• Assist in developing and overseeing systems, policies, and processes to improve departmental efficiency and consistency.
• Assist with onboarding new hires and legal interns.
• Complete ad hoc and special projects as requested or required by the General Counsel and Associate General Counsel.
• Provide administrative support for the Legal and Risk Department.
• Work with outside counsel on depositions and other discovery matters.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree